Dod iasp sfs rfp 2003

COST PROPOSALS

1. The cost proposal should reflect the contents and sections of the respective technical proposals. If an institution submits technical responses to ANNEX 1 and/or ANNEX 2, then separate cost proposals addressing the elements proposed in these ANNEXES must also be submitted. This would be in addition to the basic proposal. The worksheets provided in Attachment E, shall be utilized to enable the evaluators to quickly process the information. If it is not, our proposal will not be evaluated until it has been submitted. Your Cost and Pricing Organization may also submit Cost proposals in the University format, as long as the total funding matches.

2. The cost proposal(s) must contain cost estimates sufficiently detailed for meaningful evaluation. For budget purposes, use an award start date of July 15, 2004. The budget must include the total cost of the project, as well as a breakdown of the amounts requested from DoD and non-federal funds to be provided as cost sharing. The cost proposal(s) should reflect proposed costs for each academic year of support for one year. The format provided should be utilized for the purposes of evaluation. Cost proposal elements should include:

1. 
   Time being charged to the project, for whom (project director, support staff, etc.), and the commensurate salaries and benefits.
   
2. 
   Cost of tuition, fees, books, computers, stipends, and other allowable scholarship costs for each student scholarship recipient. (See item h. below regarding the inapplicability of indirect costs to scholarship amounts.)
   
3. 
   Estimate of material and operating costs.
   
4. 
   Costs of teaching and research equipment used to support the educational progress of the student scholars. If the costs are not specific to the DoD Scholarship portion, they should be included in the Annex 2 proposal, rather than the basic.
   
5. 
   Sub-award costs, and type, to partner (minority or other partner) institutions if applicable (does not include IRMC partnership in accordance with ANNEX 1). Note that sub-award of funds
   

m
5 of 6
ust be described in both the basic technical proposal and in the cost section, and that cost (facilities and administration) to sub-awards shall be governed by OMB Circular A-21 cost principles.

6. 
   Travel costs and time, and their relevance to the program objectives. If these costs are not specific to the DoD Scholarship portion, they should be included in the Annex 2 proposal, rather than the basic.
   
7. 
   Other direct costs.
   
8. 
   Indirect costs (facilities and administration). Per OMB Circular A-21, “Cost Principles for Educational Institutions” (Section G.2 “The Distribution Basis”), the scholarship funds to be provided to the student shall be excluded from the total direct costs when computing the applicable F&A indirect costs for the project.
   
9. 
   Total costs for each Academic Year up to 2 years, and a total for the program.
   

DEADLINES:
4. Institutionally approved, signed, completed proposals and student applications must be received no later than 4 p.m. Eastern Standard Time, February 27, 2004, at the office listed below The original hard copy and 3 CD-ROM copies of the university’s technical and cost proposals, as well as the university’s submission of the Student Scholarship Applications and the institutional Review and Endorsement of the candidates required as stated above. (one original hard copy, 2 paper copies, and 2 CD-ROM copies) are to be mailed to:
Ms. Christine Nickell, IASP

National Security Agency

Attn: I52, NIETP, Suite 6752

9800 Savage Road

Fort George G. Meade, MD 20755-6752

If you are having the package sent via courier (FedEx, UPS, etc.), the package should be sent to the following address (DO NOT COURIER OR HAND DELIVER TO 9800 SAVAGE ROAD!):

NSA

1472 Dorsey Road

Door 1, 2, or 3

Hanover, MD 21076
ATTN: Ms. Christine Nickell, IASP

I52, NIETP

Phone: [phone]

Suite # 6752

LATE SUBMISSIONS

The CAE/IAE is responsible for submitting the proposal and student materials so as to reach the individual named to receive each of these submissions at the National Security Agency by the date and time specified.

A
6 of 6

. Proposals or student materials that arrive at the designated offices after the deadline are “late” and will not be considered for an award or scholarship program selection, except for the following:

1. There is acceptable evidence that, although it was not received in the NSA office designated, the proposal/student materials were delivered to the Agency by the deadline; or

2. The proposal/student materials were sent by U.S. Postal Service Express Mail three or more business days prior to the date specified for receipt of proposals. The term “business days” excludes weekends and U.S. federal holidays.

B. In case the operation of the designated Government office is interrupted and the office is unable to receive the proposal, the deadline is extended to the same time of the first day when the office is in operation.

___________________

¹ The DoD is required by 31 U.S.C. 7701 to obtain each recipient's TIN (usually the Employer Identification Number) for purposes of collecting and reporting on any delinquent amounts that may arise out of the recipient's relationship with the Government.
² The institution’s number in the data universal numbering system (DUNS) is a unique nine digit (all numeric) identification number for organizations. Dun & Bradstreet Corporation assigns it. You can receive a DUNS number by calling Dun & Bradstreet at 1(800) 333-0505 or go to the Dun & Bradstreet Web site at http://www.dnb.com/dnbhome.htm.
ATTACHMENT C
CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; RESTRICTIONS ON LOBBYING; AND DRUG-FREE WORKPLACE REQUIREMENTS

Proposal Title ______________________________________________________________________________________

________________________________________________________________________Date ______________________

The above referenced proposal was submitted in response to the Department of Defense Information Assurance Scholarship Program Grant Solicitation.

Applicants should refer to the regulations cited below to determine the certifications to which they are required to attest. Applicants should also review the instructions for certification requirement under 32 CFR Part 25, "Government-wide Debarment and Suspension (Nonprocurement)"; and 32 CFR Part 28, "New Restrictions on Lobbying"; 32 CFR Part 25, "Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Office of Naval Research determines to award the covered transaction, grant, or cooperative agreement.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS--PRIMARY COVERED TRANSACTIONS

(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency;

(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

CERTIFICATION REGARDING LOBBYING ACTIVITIES

The following certification applies only to actions exceeding $100,000:

Section 1352, Title 31, U.S.C. (PL 101-121, Section 319) entitled "Limitation on use of appropriated funds to influence certain Federal contracting and financial transactions".

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS

Alternate I. (Grantees Other Than Individuals)

(1) The grantee certifies that it will or will continue to provide a drug-free workplace by:

1. 
   Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for
   

1

violation of such prohibition;

(b) Establishing an ongoing drug-free awareness program to inform employees about--

(1) The dangers of drug abuse in the workplace;

(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a);

(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will--

(1) Abide by the terms of the statement; and

(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction;

(e) Notifying the agency in writing, within ten calendar days after receiving notice under paragraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant;

(f) Taking one of the following actions, within 30 calendar days of receiving notice under paragraph (d)(2), with respect to any employee who is so convicted--

(1) Taking appropriate personnel action against such employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or

(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;

(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f).

(2) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant:

Place of Performance (Street address, city, county, state, ZIP code)

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Check ____ if there are workplaces on file that are not identified here.

Alternate II. (Grantees Who Are Individuals)

(1) The grantee certifies that:

(a) As a condition of the grant, he or she will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant;
(b) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will report the conviction in writing, within 10 calendar days of the conviction, to every grant office or other designee, unless the Federal agency designates a central point for the receipt of such notices. When notice is made to such a central point, it shall include the identification number(s) of each affected grant.

As the duly authorized representative of the applicant, I hereby make the above certifications on behalf of the applicant.

Applicant Institution:

_____________________________________________________________________________

Taxpayer Identification Number (TIN):

_____________________________________________________________________________

Printed Name and Title of Authorized Representative:

_____________________________________________________________________________

Signature of Authorized Representative

_____________________________________________________________________________

Date:

2

The following will be included in any grant award:

MILITARY RECRUITING ON CAMPUS

As of 25 January 1995, DoD Grant and Agreement Regulations Part 23.1 “Military Recruiting on Campus” is to be added to DoD grants. The full text of the interim rule published in the Federal Register [at 60 FR 4544-4] is as follows:

3
“As a condition for receipt of funds available to the Department of Defense (DoD) under this award, the recipient agrees that it is not an institution that has a policy of denying and that it is not an institution that effectively prevents the Secretary of Defense from obtaining for military purposes: (A) entry to campuses or access to students on campuses; or (B) access to directory information pertaining to students. If the recipient is determined, using procedures established by the Secretary of Defense to implement section 558 of Public Law 103-337 (1994), to be such an institution during the period of performance of this agreement, and therefore to be in breach of this clause, the Government will cease all payments of DoD funds under this agreement and all other DoD grants and cooperative agreements, and it may suspend or terminate such grants and agreements unilaterally for material failure to comply with the terms and conditions of award.”

FY04 DoD IASP Solicitation – 14 November
ATTACHMENT F

DoD IASP Grant Report Format

1. 
   Reference the Grant No., and which portions are being covered in the report: Basic (Scholarship), Annex 1 (IRMC Partnership), Annex 2 (Capacity). Include the PI(s) with phone numbers/emails. All of this can be done on the cover sheet.
   
2. 
   An overview or synopsis section for the whole grant (1-2 paragraphs).
   
3. 
   DoD IASP Scholarship Program (Basic – if it applies). Items to include:
   
   1. 
      Discuss your basic program, highlight what has been done & lessons learned, any issues or pitfalls the DoD IASP team should be made aware of.
      
   2. 
      Synopsis of student(s) accomplishments (any presentations given, recognitions, teaching assistant/GRA, etc).
      
   3. 
      Basic overview of how the funding was distributed (tuition, fees, books, travel/conferences, computer, PI time, etc…).
      
4. 
   Annex 1 – IRMC Partnership (if it applies).
   
   1. 
      Discuss your basic program or what you have done to set the program up to work with IRMC. Lessons learned, issues, etc.
      
   2. 
      If there are students currently attending, provide a synopsis of accomplishments (any presentations given, recognitions, teaching assistant/GRA, etc).
      
   3. 
      Basic overview of how the funding was distributed (tuition, fees, books, travel/conferences, computer, PI time, etc…).
      
5. 
   Annex 2 – Capacity Building (if it applies).
   
   1. 
      Provide an overview of the project/projects worked. A paragraph or two about the project should be sufficient.
      
   2. 
      If conferences, courseware, or labs were developed (or attended), a short synopsis of the activities, to include any benefits or shortfalls of the funding for these efforts.
      
   3. 
      If equipment was purchased or a lab set up, a brief synopsis about this, to include any benefits or shortfalls of the funding for these efforts.
      
   4. 
      Synopses of research and outreach activities, again, include benefits or shortfalls for these as well.
      
   5. 
      Basic overview of how the funding was distributed (equipment, travel, conferences, PI time, etc…). This may be done by section or as an overview.
      
6. 
   Conclusion/Summary