Accountant's Assistant Handbook

Transferring client data from Accountant’s 
Assistant to CSA 
After you’ve completed all preliminary processing in Accountant’s 
Assistant, you need to transfer the transactions to CSA in order to 
prepare financial statements and other reports for your client.  
 
To transfer the transactions, choose Tasks / Transfer to CSA, or 
click the Transfer to CSA 
 icon on the Accountant’s Assistant 
shortcut bar. 
Here is what actually happens during the transfer of data from 
Accountant’s Assistant to CSA: 
ƒ 
All general ledger and payroll transactions are moved out of 
Accountant’s Assistant into CSA. These transactions will be added 
to any transactions in the client’s file. CBS transactions transfer into 
the CSA periods based on transaction date and on the settings for 
both the general ledger and payroll periods. Because of its data file 
configurations, CSA can handle future-period dates only for 
nonpayroll transactions. 
ƒ 
Nonpayroll transactions dated prior to the current general ledger 
period but in the current fiscal year transfer either into the 
corresponding general ledger period based on transaction date or into 
the current general ledger period (based on your response to the 
program prompt). 

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Processing Client Information 
Accountant’s Assistant Handbook 
145 
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Nonpayroll transactions dated within or after the current general 
ledger period transfer into the appropriate general ledger periods. 
(Note that transactions dated after the client’s export date are not 
exported by the client’s CBS program.) 
ƒ 
Nonpayroll transactions dated in a prior fiscal year transfer into the 
current general ledger period. 
ƒ 
If Accountant’s Assistant encounters any payroll transactions dated 
after the current payroll period during the retrieval process, the 
program displays a message alerting you to change to the appropriate 
CSA payroll period before retrieving. 
ƒ 
The automatic payroll journal entry is treated like a nonpayroll 
transaction. 
ƒ 
Chart of Accounts information from the client’s program is merged 
into the Chart of Accounts information in CSA. (CSA does not 
automatically delete accounts.) 
ƒ 
Vendor information from the client’s program is merged into the 
vendor information in CSA. (CSA does not automatically delete 
vendors.) 
Note: If you make any changes to vendor transactions that affect the 
vendor year-to-date balance in the CSA Setup / Vendors window 
after you transfer them to CSA, you need to generate the edited 
transaction (or update the 1099 amounts if security allows for CBS 
Accounts Payable clients). 
ƒ 
For an accrual-basis client, Accountant’s Assistant creates an 
automatic reversing journal entry for the net amount of the unprinted 
checks as of the date the client generated the export file. You can 
enable this feature in Accountant’s Assistant on the CheckWriter tab 
of the Setup / Miscellaneous Information dialog. 
Note: When transferring reversing entries to CSA, the GL date and 
the client data export date must be the same. 

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Processing Client Information 
 
146 
Accountant’s Assistant Handbook 
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CSA merges employee information from the client’s program with 
the employee information in CSA. It updates the CSA employee 
earnings records to reflect the noncalculating payroll checks entered 
in CBS CheckWriter or to reflect calculating payroll checks and 
earnings record adjustments entered in CBS PayCheck.