Project document

SECTION IV. ADDITIONAL INFORMATION

PART I. Other Agreements (Co-funding letters)

PART II. Terms of Reference for Key Project Staff (Project Management Unit)

PART III. Stakeholder analysis and participation

PART IV. Other Annexes

V.1. Sources of Credit and Funding

V.2. SLM Best Practices in the ASDs, Benefits, Field Sites, Activities, Costs and Replication

V.3. GEF Land Degradation Tracking Tool (separate file)

V.4. UNDP Environmental and Social Screening Tool

V.5. Risk Log Matrix

V.6. Maps (separate file)

V.7. References

PART I. OTHER AGREEMENTS (CO-FUNDING LETTERS) see separate file

PART II. TERMS OF REFERENCE FOR KEY PROJECT STAFF (PROJECT MANAGEMENT UNIT)

1. 
   Project Manager
   
2. 
   Project Administrative/Financial Assistant
   

1. 
   Project Manager
   

1. 
   The Project Manager will act as the head of the PMU and will be responsible for overall project implementation and supervision of the PMU staff. The Project Manager will work under the supervision of UNDP, and will coordinate with other concerned stakeholders to ensure adequate project implementation.
   

2. 
   The Project manager shall run the Project on a day-to-day basis on and his/her prime responsibility shall be to ensure that the project produces the result specified in the project document, to the required standards of quality and within the specified constraints of time and cost. The PM will be a person with significant experience related to the scope of the project in addition to strong management skills. S(he) will provide overall managerial direction and leadership for the project, working closely with Institutions represented in the PB, the Technical Committee and key stakeholders. In addition on a part time the incumbent will be chief technical advisor providing technical oversight and direction to key outcomes particularly Outcome 1 outputs ensuring technical quality and integration of State planning and policy with SLM practices. The technical functions are expected to occupy some 60% of the incumbent’s time. Managerial functions are expected to occupy approximately 40%
   

3. 
   This post will be funded by the GEF.
   

4. 
   Main duties and responsibilities corresponding to managerial functions are listed below. Technical duties will be detailed with the National Technical Director and Coordinators once appointed.
   

• 
  To provide overall project coordination and M&E for the achievement of the Project outcomes and objectives, based on RBM.
  
• 
  To manage day-to-day implementation of the project, coordinating project activities in accordance with the rules and procedures of UNDP and based on the general guidance provided by the PB;
  
• 
  To establish the PMU´s internal working procedures and coordination mechanisms with UNDP, Project Board, the Technical Committee and other key stakeholders.
  
• 
  To ensure adequate inter-institutional coordination and stakeholder participation mechanisms during project implementation.
  
• 
  To prepare the annual workplans and budgets and submit them for approval of the PB.
  
• 
  To supervise the activities of the PMU staff, including analysis and approval of workplans and activity reports.
  
• 
  Ensure adequate compliance of project implementation with UNDP-GEF procedures.
  
• 
  Supervise drafting of TORs for project activities, analyze and approve technical reports.
  
• 
  Carry out visits to the project stakeholders as part of the overall supervision of project implementation and prepare visit reports.
  
• 
  To work closely with the UNDP offices in the region in organizing and providing technical and logistic support and coordination to all missions and assignments by international and national consultants; and,
  
• 
  To prepare overall reporting.
  

5. 
   Profile: At least 8 years of experience in project management and implementation, as well as significant direct experience related to the scope of the project; experience in environmental governance and capacity building issues is highly desirable; leadership as well as strong management and interpersonal skills; computer skills; high flexibility and capacity to work under pressure.
   

2. 
   Project Administrative/Finance Assistant
   

6. 
   The administrative/finance assistant will be stationed in the PMU and will provide support to the PM in management and administration of the project. This post will be funded by the GEF. The administrative/financial assistant (AFA) will be stationed in the PMU and will be responsible for project administrative and financial management. In addition on a part time basis the incumbent will provide logical support to delivery of technical components of the project. The AFA will work under the supervision of the Project Manager and will coordinate with UNDP and Lead National Institution to ensure adequate project management.
   

7. 
   Main duties and responsibilities:
   

• 
  Ensure adequate administrative and financial management in accordance with UNDP procedures.
  
• 
  Hold regular meetings with the Project Coordinator regarding management issues and maintain regular contact with the Component Managers and Executing Agency on administrative and financial issues.
  
• 
  Draft correspondence related to administrative and financial issues.
  
• 
  Provide assistance in preparing annual workplans and budgets.
  
• 
  Monthly accounts and financial reports, and bookkeeping.
  
• 
  Prepare disbursement requests and keep track of project disbursements.
  
• 
  Procurement of goods and services, including preparation of bidding documents, specifications and contracts.
  
• 
  Management of administrative, accounting and financial files
  
• 
  Provide support to project audits and external evaluations.
  

8. Profile: At least 5 years of experience in accounting and financial matters; experience in project administrative and financial management; acquaintance with UNDP procedures is highly desirable; computer skills; initiative and responsibility; teamwork ability, high flexibility and capacity to work under pressure.