Project Title  Introduction of construction team, sign attendance sheet

GT Pre-Construction Meeting Agenda

Project Title 

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  Introduction of construction team, sign attendance sheet
  

Obtain E-mail addresses, cell phone numbers, and home numbers in case of emergencies

Contractors’ representatives;     , Project Manager, (c)    , Superintendent, (c)    , Superintendent, (c) 

Architects/Designers representatives;     , Architect (c)    , Architect (c)    , Engineer (c)    , Engineer (c) 

Owner/GT Facilities representatives;   , Construction Mgr. (c)  (e-mail)    , GT Architect (c)  (e-mail)    , Facilities Zone Mgr.(c)  (e-mail)    , Building Manager (c)  (e-mail)    , Facilities U&E Mgr.(c)  (e-mail) 

1. 
   Discuss any addenda / RFIs
   

a. Addendum 1

b. Addendum 2

2. 
   Review areas of responsibility - Discuss:
   

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  GT’s Construction Manager’s role – general administration of contract
  

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  Authority to amend work  
  

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  Design Professional’s role – review RFIs, application for payment,
  
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  Submittal flow – shop drawings, Schedules, samples, substitutions
  

3. 
   Review schedule - Discuss: Contractor to have preliminary Schedule prepared for meeting
   

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  completion date  
  

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  completion time  
  

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  specific milestones – Contractor to have Schedule of Values for meeting
  
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  work hours – Saturday/Sunday shutdowns
  
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  quiet time  
  
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  notice to proceed  
  
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  Equipment/material ,delivery - (GT furnished equipment?)
  

4. 
   Review submittal procedures – Discuss,
   

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  Submittal log - required? format for log
  
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  Long lead items  
  
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  Submittals requiring special review (transformers, fire protection, etc.) -
  

5. 
   Change orders – Discuss,
   

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  Authority to change work
  
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  RFI- request for information
  
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  RFP-request for proposal
  
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  Proposal format
  
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  Approval and modification issuance
  

6. 
   Safety – Discuss,
   

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  Responsibility for safety is solely the Contractor’s
  
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  Access barriers
  
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  Digging permits/underground utilities-location
  
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  Existing environmental conditions
  
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  OSHA jurisdiction
  
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  Fire Alarm System shutdowns are to be coordinated w/ GT CM
  
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  Fire Alarm Watch – GC to provide FA manual monitoring while system is shut down.
  
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  Burn Permits
  
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  Fire Marshall Certificate of Occupancy
  
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  No guns on campus
  

7. 
   Site Access - Discuss
   

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  Lay-down and storage area
  
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  Trash – dumpster vs. small dump truck
  
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  Erosion control plan
  
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  Need and lay-down area for construction trailer
  
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  Keys to specified facilities
  
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  Passes or DJ's
  
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  Vehicle parking permits
  
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  Bathroom facilities
  
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  Utility access (gas, electric, water usage and metering)
  
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  Signage – pedestrian routing, construction zone, hard hat area
  
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  Identify project specific considerations
  

8. 
   Notifications - Identify proper individuals with authority to notify of :
   

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  Utility interruptions and system shutdowns – 2 weeks notice
  
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  Exterior work requires a utilities locate - GT & outside utilities
  
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  Work times
  
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  Parking disruptions
  
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  Pedestrian access/routing disruptions
  
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  Noise levels - academic considerations
  
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  Identify project specific considerations
  

9. 
   Disposal and Salvage  
   

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  Identify any Georgia Tech property to remain or to be salvaged
  
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  Contractor is responsible for disposal of refuse and debris in compliance with Federal, State, local requirements.
  
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  Coordinate with Surplus to have furniture items removed
  

10. 
    Payment Procedures  
    

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  Monthly payments
  
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  Retainage - 10% standard, out-of-compliance work, behind schedule
  
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  Process time
  
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  Letter of Condemnation
  
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  Final Invoice and Payment
  
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  final inspection complete
  
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  punch list complete
  
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  all O&M manuals submitted
  
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  as-builts submitted
  

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  Certificate of Occupancy & Final release/close out requirements
  
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  Warranty documents submitted
  

11. 
    Correspondence  
    

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  E-mail addresses, preferred form of correspondence and communication
  
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  Fax numbers and procedures
  
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  Telephone numbers (direct lines, cell numbers, home #'s, emergency contact #'s)
  
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  Daily Reports – required? Not required?
  

12. 
    Existing Conditions -
    

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  Contractor to perform jobsite cleanup on a daily basis, especially in occupied areas.
  
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  Contractor to provide protection for all existing materials, surfaces, equipment, etc. to remain throughout construction period.
  
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  Take pictures of existing areas, sidewalks, curbs, etc. for exterior work to document existing conditions.
  

13. 
    GT list of departments to coordinate:
    

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  Zone Managers
  
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  Building Managers
  
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  U&E
  
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  EH&S
  
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  Police
  
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  Parking
  
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  Transportation – Tech Trolley,
  
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  Buzzcard
  
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  Landscape
  
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  OIT
  
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  Fire Alarms