Request for proposal (rfp)

3. Drug Free Work Place

The Contractor/Vendor covenants and agrees to comply with the requirements regarding drug-free workplace requirements in Subpart B of 32 CFR part 26, which implements sec. 5151-5160 of the Drug-Free Workplace Act of 1988 (Public Law 100-690, Title V, Subtitle D; 41 U.S.C. 701, et seq.).

4. Environmental Protection

a. The Contractor/Vendor covenants and agrees that its performance under this contract shall comply with:

1. 
   The requirements of Section 114 of the Clean Air Act (42 U.S.C. Section 7414);
   
2. 
   Section 308 of the Federal Water Pollution Control Act (33 U.S.C. Section 1318), that relates generally to inspection, monitoring, entry reports, and information, and with all regulations and guidelines issued thereunder;
   
3. 
   The Resources Conservation and Recovery Act (RCRA);
   
4. 
   The Comprehensive Environmental Response, Compensation and Liabilities Act (CERCLA);
   
5. 
   The National Environmental Policy Act (NEPA);
   
6. 
   The Solid Waste Disposal Act (SWDA);
   
7. 
   The applicable provisions of the Clean Air Act (42 U.S.C. 7401, et seq.) and Clean Water Act (33 U.S.C. 1251, et seq.), as implemented by Executive Order 11738 and Environmental Protection Agency (EPA) rules at 40 CFR Part 31;
   
8. 
   To identify any impact this contract may have on the quality of the human environment and provide help as needed to comply with the National Environmental Policy Act (NEPA, at 42 U.S.C. 4321, et seq.) and any applicable federal, state or local environmental regulation.
   

2. 
   In accordance with the EPA rules, the parties further agree that the Contractor/Vendor shall also identify to the state any impact this contract may have on:
   
   1. 
      The quality of the human environment, and provide help the agency may need to comply with the National Environmental Policy Act (NEPA, at 42 U.S.C 4321, et seq.) and to prepare Environment Impact Statements or other required environmental documentation. In such cases, the recipient agrees to take no action that will have an adverse environmental impact (e.g., physical disturbance of a site such as breaking of ground) until the agency provides written notification of compliance with the environmental impact analysis process.
      
   2. 
      Flood-prone areas, and provide help the agency may need to comply with the National Flood Insurance Act of 1968 and Flood Disaster Protection Act of 1973 (42 U.S.C. 4001, et seq.), which require flood insurance, when available, for federally assisted construction or acquisition in flood-prone areas.
      
   3. 
      Coastal zones, and provide help the agency may need to comply with the Coastal Zone Management Act of 1972 (16 U.S.C. 1451, et seq.), concerning protection of U.S. coastal resources.
      
   4. 
      Coastal barriers, and provide help the agency may need to comply with the Coastal Barriers Resource Act (16 U.S.C. 3501 et seq.), concerning preservation of barrier resources.
      
   5. 
      Any existing or proposed component of the National Wild and Scenic Rivers System, and provide help the agency may need to comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1271 et seq.).
      

Underground sources of drinking water in areas that have an aquifer that is the sole or principal drinking water source, and provide help the agency may need to comply with the Safe Drinking Water Act (42 U.S.C 300H-3).

5. Use of United States Flag Vessels

a.The Contactor/Vendor covenants and agrees that travel under this contract shall use U.S.-flag air carriers ( air carriers holding certificates under 49 U.S.C. 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118) and the inter-operative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B138942.

b. The Contactor/Vendor agrees that it will comply with the Cargo Preference Act of 1954 (46 U.S.C. 1241), as implemented by Department of Transportation regulation at 46 CFR 381.7, and 46 CFR 381.7(b).
6. Debarment and Suspension.

a. Contractor/Vendors shall not make any award or permit any award.(sub-contract or contract) at any tier to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549, "Debarment and Suspension.

b. The Contractor/Vendor covenants and agrees to comply with the requirements regarding debarment and suspension in Subpart C of the OMB guidance in 2 CFR part 180, as implemented by the DoD in 2 CFR part 1125. The Contractor/Vendor shall comply with 2 CFR Part 1125 by checking the Excluded Parties List System (EPLS) at www.sam.gov to verify contractor eligibility to receive contracts and subcontracts resulting from this Agreement. The Contractor/Vendor shall not solicit offers from, nor award contracts to contractors listed in EPLS. This verification shall be documented in the Contractors/Vendors contract files, and shall be subject to audit by federal/State audit agencies
The Contractor/Vendor agrees to communicate the requirement to comply with Subpart C to persons at the next lower tier with whom the Contractor/Vendor enters into transactions that are “covered transactions” under Subpart B of 2 CFR part 180 and the DoD implementation in 2 CFR part 1125.
7. Buy American Act.

The Contractor/Vendors covenants and agrees that it will not expend any funds appropriated by Congress without complying with The Buy American Act (41 U.S.C. 10). The Buy American Act gives preference to domestic end products and domestic construction material. In addition, the Memorandum of Understanding between the United States of America and the European Economic Community on Government Procurement, and the North American Free Trade Agreement (NAFTA), provide that EC and NAFTA end products and construction materials are exempted from application of the Buy American Act.

8. Uniform Relocation

The Contractor/Vendor covenants and agrees that it will comply with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. § 4601 et seq.) Policies and regulations issued thereunder (49 CFR Part 24).

9. Copeland "Anti-Kickback" Act

The Contractor/Vendor covenants and agrees that it will comply with the Copeland "Anti Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). As applied to this contract, the Copeland "Anti Kickback" Act makes it unlawful to induce, by force, intimidation, threat or procuring dismissal from employment, or otherwise, any person employed in the construction or repair of public buildings or public works, financed in whole or in part by the United States, to give up any part of the compensation to which that person is entitled under a contract of employment.

10. Contract Work Hours and Safety Standards

The Contractor/Vendor covenants and agrees that it will comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act.(40 U.S.C. 327 330) as supplemented by Department of Labor regulations (29 CFR Part 5). As applied to this agreement, the Contract Work Hours and Safety Standards Act specifies that no laborer or mechanic doing any part of the work contemplated by this agreement shall be required or permitted to work more than 40 hours in any workweek unless paid for all additional hours at not less than 1 1/2 times the basic rate of pay. This Act is applicable to any construction contract awarded in excess of $2,000, and in excess of $2,500 for other contracts that involve the employment of mechanics or laborers.

APPENDIX B: CONTRACT
ANTI-TERRORISM PROGRAM COORDINATOR

MIL15-3080R
THIS CONTRACT is entered into by and between the State of Montana, Department of Military Affairs, (hereinafter referred to as “the State”), whose address and phone number are 1956 Mt Majo Street, PO Box 4788, Fort Harrison, MT 59636-4789, 406-324-3166 and (insert name of contractor), (hereinafter referred to as the “Contractor”), whose address and phone number are (insert address) and (insert phone number).
1. EFFECTIVE DATE, DURATION, AND RENEWAL
1.1 Contract Term.The contract’s initial term is upon contract execution,throughSeptember 30, 2015, unless terminated earlier as provided in this contract. In no event is this contract binding on the State unless the State’s authorized representative has signed it. The legal counsel signature approving legal content of the contract and the procurement officer signature approving the form of the contract do not constitute an authorized signature.
1.2 Contract Renewal.The State may renew this contract under its then-existing terms and conditions (subject to potential cost adjustments described below in section 2) in one-year intervals, or any interval that is advantageous to the State. This contract, including any renewals, may not exceed a total of seven years.
2. COST ADJUSTMENTS
2.1 Cost Increase by Mutual Agreement.After the contract’s initial term and if the State agrees to a renewal, the parties may agree upon a cost increase. The State is not obligated to agree upon a renewal or a cost increase. Any cost increases must be based on demonstrated industry-wide or regional increases in Contractor's costs. Publications such as the Federal Bureau of Labor Statistics and the Consumer Price Index (CPI) for all UrbanConsumers may be used to determine the increased value.
3. SERVICES AND/OR SUPPLIES
Contractor agrees to provide to the State the following specific contract performance requirements:
3.1 Produce an annual State AT plan for the Montana Army National Guard with updates as necessary to keep the plan current.
3.2 Conduct threat and vulnerability assessments on a 12 month cycle of all MTNG facilities, leased properties, training sites, stand-alone offices and recruitment offices.
3.3 Update, maintain, exercise and document the Random Antiterrorism Measure Program (RAMP) activities.
3.4 Participate and manage the full implementation of exercises that validate the State AT Plan; table top exercises, notional installation exercises, and other anti-terrorism exercises as identified by ATO.
3.5 Coordinate with federal, local, state authorities, law enforcement agencies and public/private sector entities that work on/design security products for the MTNG or provide other services that are essential for protection of relevant MTNG personnel on site and fulfillment of the MTNG unit’s mission to develop, update and support the state AT plan. Share critical resources and information, publish and disseminate threat statements, and assist in conducting threat assessments as required.
3.6 It is expected the Contractor to be on-site a minimum of six hours per day during regular business hours of 8-5 p.m., Monday thru Friday to complete the tasks identified as the Anti-terrorism Program Coordinator (ATPC) is required at the Helena Armed Forces Reserve Center (HAFRC) Operations Section (J-3) Joint Director of Military Support (JDOMS), 1956 Mt Majo Street, Fort Harrison, MT 59636, and available 24/7 when Montana National Guard personnel determine the need where circumstances dictate, such as increased threat levels or increased Force protection conditions/ Random Access measures (FPCON/RAM). Heightened force protection condition (threat) level may require increased random AT measures and contractor may be required to be available. In addition, during heightened or changing security levels Contractor ATPC personnel may be required to be available on site at J3 Director of Military Support (DOMS), HAFRC or other MTNG sites or facilities, Contractor personnel must be available to provide ongoing monitoring and management services and on site requirements as described above. Contractor will not have access to the network by remote and must be on-site only at the HAFRC or other designated location for the duration or until National Guard personnel indicate the situation no longer requires Contractor presence. Contractor will have access to military and civilian personnel, MTNG resources, current subject matter information, captive software, coordination and sharing of critical resources with Local, and State and Federal entities, for completing identified tasks required by MTNG.
3.7 Develop and provide AT plans, guidance, and mandatory standards for information, essential resources, key assets, protecting state/installations and personnel, and critical infrastructure from acts of terrorism.
3.8 Update, maintain, exercise and document RAMP activities and prepare or direct the preparation and maintenance of contingency plans for mitigation, alert, response, recovery and reporting of terrorist events or actions.
3.9 Test RAMP annually and maintain a written record to include performance results primarily at Fort Harrison, but could occasionally be asked to assist at another state location.
3.10 Ensure Department of Army (DA) Levels I-IV AT Training is conducted and AT training is incorporated into unit training plans and pre-mobilization training.
3.11 Plan and develop annual and random AT training and /or exercises throughout the State of Montana as identified and requested by Military Units, primarily at Fort Harrison and occasionally may be asked to assist at another state location, travel would be coordinated with ATO.
3.12 Conduct vulnerability assessments and pre-deployment vulnerability assessments for deploying/redeploying units within a 12 month cycle.
3.13 Conduct annual AT program reviews and evaluate subordinate programs at all MTNG Facilities, leased properties, training sites, standalone offices and recruitment offices.
3.14 Establish a functional AT Executive Committee (ATEC) and Threat Working Group (TWG), assisting State National Guard (NG) command and developing staff relationships.
3.15 Provide AT resource and funding management budget for each fiscal year to National Guard Bureau – Anti-terrorism Program Manager (NGB-ATPM) for approval. Ensure AT funding requirements are identified for the Program Objective Memorandum (POM) and prioritized based on threat vulnerabilities. The resource and funding management budget shall list by line item the AT assessments, equipment, training, exercises, and program operating costs to be funded under the appropriate funding Appendix and the amount of that line item for which it expects to receive resources from the National Guard Bureau.
3.16 Conduct AT review on all Installation Military Construction (MILCON) projects and Military Critical Infrastructure Projects. Contractor must have working knowledge; of the Unified Facilities Criteria (UFC) in order to provide guidance on Anti-terrorism requirements in construction and contracting.
3.17 Maintain state/installation AT program Information Technology products on the Army National Guard (ARNG) Anti- Terrorism Program Manager General Knowledge Online (ATPM GKO) Database, at a minimum this is updated bi-monthly.
3.18 Formally identify High Risk Personnel (HRP) and ensure individuals receive appropriate resources and additional terrorist attack training per Department of Army publication AR 190-58 personal security and AR 525-13.

*Full text of this publication is available at;http://www.army.mil/usapa/epubs/190_Series_Collection_1.html

3.19 Assist with development and implementation of a threat warning system, drills, training on evacuations and development of procedures at Fort Harrison or other locations.
3.20 Contractor shall provide a fully developed and working Installation Antiterrorism Plan for Fort Harrison, completed by the end of the first year of contract. Monthly reports will be submitted on development progress.
3.21 Contractor shall develop and coordinate all AT related committees and meetings, due within six months of contract start.
3.22 Contractor shall develop an AT Exercise Plan within first year of contract.
3.23 Contractor shall development of CVAMP program or its National Guard Bureau (NGB) mandated equivalent and input all vulnerabilities for the MTNG.
3.24 Contractor shall review and assess RAMP program for the MTNG to include the execution of RAMP.
3.25 Contractor shall integrate a Force Protection Security Plan into the AT Plan.
3.26 Contractor shall develop training guidance and tracking measures for AT training.
3.27 Contractor shall write the annual Threat Assessment for the MTNG.
3.28 Contractor shall conduct at a minimum, Vulnerability Assessments at every MTNG Armory and Fort Harrison annually.
3.29 Contractor shall inform MTNG members and families of Terrorist Threats and provide updated educational resources for AT deterrence quarterly.
3.30 Contractor shall implement AT/FP Plan annually at Fort Harrison.

3.31 Contractor shall assist other MTNG and DoD Installations on AT/FP plans.

3.32 Contractor shall provide a quarterly published report to the MTNG ATO on milestones and deliverables.
4. WARRANTIES
4.1 Warranty of Services.Contractor warrants that the services provided conform to the contract requirements, including all descriptions, specifications and attachments made a part of this contract. The State’s acceptance of services provided by Contractor shall not relieve Contractor from its obligations under this warranty. In addition to its other remedies under this contract, at law, or in equity, the State may, at Contractor's expense, require prompt correction of any services failing to meet Contractor's warranty herein. Services corrected by Contractor shall be subject to all the provisions of this contract in the manner and to the same extent as services originally furnished.
5. CONSIDERATION/PAYMENT
5.1 Payment Schedule.In consideration of the Anti-Terrorism Project Coordinator services to be provided, the State shall pay Contractor according to the following schedule: (insert pay schedule).
5.2 Withholding of Payment.In addition to its other remedies under this contract, at law, or in equity, the State may withhold payments to Contractor if Contractor has breached this contract. Such withholding may not be greater than, in the aggregate, 100% of the total value of the subject statement of work or applicable contract.
5.3 Payment Terms.Unless otherwise noted in the solicitation document, the State has 30 days to pay invoices, as allowed by 17-8-242, MCA. Contractor shall provide banking information at the time of contract execution in order to facilitate the State’s electronic funds transfer payments.
5.4 Reference to Contract.The contract number MUST appear on all invoices, packing lists, packages, and correspondence pertaining to the contract. If the number is not provided, the State is not obligated to pay the invoice.
6. ACCESS AND RETENTION OF RECORDS
6.1 Access to Records.Contractor shall provide the State,Legislative Auditor, or their authorized agents access to any records necessary to determine contract compliance. The State may terminate this contract under section 15.3, without incurring liability, for the Contractor’s refusal to allow access as required by this section. (18-1-118, MCA.)
6.2 Retention Period.Contractor shall create and retain all records supporting the Anti-Terrorism Project Coordinator services for a period of eight years after either the completion date of this contract or termination of the contract.
7. ASSIGNMENT, TRANSFER, AND SUBCONTRACTING
Contractor may not assign, transfer, or subcontract any portion of this contract without the State's prior written consent. (18-4-141, MCA.) Contractor is responsible to the State for the acts and omissions of all subcontractors or agents and of persons directly or indirectly employed by such subcontractors, and for the acts and omissions of persons employed directly by Contractor. No contractual relationships exist between any subcontractor and the State under this contract.
8. HOLD HARMLESS/INDEMNIFICATION
Contractor agrees to protect, defend, and save the State, its elected and appointed officials, agents, and employees, while acting within the scope of their duties as such, harmless from and against all claims, demands, causes of action of any kind or character, including the cost of defense thereof, arising in favor of Contractor's employees or third parties on account of bodily or personal injuries, death, or damage to property arising out of services performed or omissions of services or in any way resulting from the acts or omissions of Contractor and/or its agents, employees, representatives, assigns, subcontractors, except the sole negligence of the State, under this contract.
9. REQUIRED INSURANCE
9.1 General Requirements.Contractor shall maintain for the duration of this contract, at its cost and expense, insurance against claims for injuries to persons or damages to property, including contractual liability, which may arise from or in connection with the performance of the work by Contractor, agents, employees, representatives, assigns, or subcontractors. This insurance shall cover such claims as may be caused by any negligent act or omission.
9.2 Primary Insurance.Contractor's insurance coverage shall be primary insurance with respect to the State, its officers, officials, employees, and volunteers and shall apply separately to each project or location. Any insurance or self-insurance maintained by the State, its officers, officials, employees, or volunteers shall be excess of Contractor's insurance and shall not contribute with it.
9.3 Specific Requirements for Commercial General Liability. Contractor shall purchase and maintain occurrence coverage with combined single limits for bodily injury, personal injury, and property damage of $1,000,000 per occurrence and $2,000,000 aggregate per year to cover such claims as may be caused by any act, omission, or negligence of Contractor or its officers, agents, representatives, assigns, or subcontractors.
The State, its officers, officials, employees, and volunteers are to be covered and listed as additional insureds for liability arising out of activities performed by or on behalf of Contractor, including the insured's general supervision of Contractor, products, and completed operations, and the premises owned, leased, occupied, or used.

9.4 Specific Requirements for Automobile Liability.Contractor shall purchase and maintain coverage with split limits of $500,000 per person (personal injury), $1,000,000 per accident occurrence (personal injury), and $100,000 per accident occurrence (property damage), OR combined single limits of $1,000,000 per occurrence to cover such claims as may be caused by any act, omission, or negligence of Contractor or its officers, agents, representatives, assigns, or subcontractors.
The State, its officers, officials, employees, and volunteers are to be covered and listed as additional insureds for automobiles leased, owned, or borrowed by Contractor.
9.5 Deductibles and Self-Insured Retentions.Any deductible or self-insured retention must be declared to and approved by the State. At the request of the State either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the State, its officers, officials, employees, or volunteers; or (2) at the expense of Contractor, Contractor shall procure a bond guaranteeing payment of losses and related investigations, claims administration, and defense expenses.
9.6Certificate of Insurance/Endorsements.A certificate of insurance from an insurer with a Best's rating of no less than A- indicating compliance with the required coverages, has been received by the State Procurement Bureau, P.O. Box 200135, Helena, MT 59620-0135. Contractor must notify the State immediately of any material change in insurance coverage, such as changes in limits, coverages, change in status of policy, etc. The State reserves the right to require complete copies of insurance policies at all times.