Task 2: Prepare a plan of project activities

What Do I Need to Start Video Conferencing?

To make the most of the software, participants will need a webcam, a microphone, and some speakers. Fortunately, most modern computers and smartphones come fully equipped with these devices so that there are now more ways than ever to take part in a video conference. Thanks to cloud-based video conferencing infrastructures, it is now easy to take part in a point-to-point video conference with no more equipment needed than a video-enabled mobile phone. 
Typically, the preference is to use a larger monitor rather than a mobile device when taking part in a multipoint video conference. This is because for a multipoint meeting the software will likely need to display the image from more than one camera at the same time. If you’ve ever tried to watch more than a few different camera streams on a small screen, you will know the limited visibility it affords.

When Can I Use Video Conferencing Software?

Whether it’s a morning stand up meeting with just a few essential team members, or a full board meeting involving presentations and lengthy discussion, there is a video conferencing solution for almost any type of meeting you would otherwise need to be at the same physical location to take part in. Aided by the screen-sharing ability of many video conferencing applications, presentations are not limited to what just can be shown via the camera feed.
In 2020 and 2021, the COVID-19 pandemic forced many organizations to shut the doors of their physical workplaces and look for alternative ways to go about their business. The subsequent shift in the way we think about location and employment has caused many of us to reconsider the necessity of endless face-to-face meetings. 
In the burgeoning world of remote working and decentralized employment, video conferencing is an increasingly indispensable tool for facilitating professional collaborations and team projects when people can’t meet up in person.
For many companies, it also helps them to reduce their reliance on physical spaces, saving costs on office rental and venue hire. 
Finally, when used as a tool for remote work, video conferencing software allows businesses to look further afield when recruiting new staff. Even for jobs that aren’t entirely remote, it is now common for interview processes to take place remotely via video conference.