For Consideration: Regular Appointments (Teaching Positions)
Item:EC:22:2016:20 To consider the appointments of Assistant Professor in Centre for Plant Sciences. NOTE:
The university has one sanctioned vacant faculty position of Assistant Professor in Centre for Plant Sciences (Reserved for SC).
Total 26 applications were received for the post. After screening 16 candidates were shortlisted for interviews.
In accordance with the sanctioned faculty position of Assistant Professor, interview was conducted on 24th September 2016. The Proceedings of the same, in sealed envelope, are placed on the table.
The Executive Council may like to consider and approve the recommendations of the Selection Committee for appointment of Assistant Professor in Centre for Plant Sciences in Pay Band Rs. 15600-39100 with AGP of Rs. 6,000/-, on salary as per rules.
Item:EC:22:2016:21 To consider the appointments of Assistant Professor in Centre for South and Central Asian Studies. NOTE:
The university has one sanctioned vacant faculty position of Assistant Professor in Centre for South and Central Asian Studies.
Total 36 applications were received for the post. After screening 23 candidates were shortlisted for interviews.
In accordance with the sanctioned faculty position of Assistant Professor, interview was conducted on 28th September 2016. The Proceedings of the same, in sealed envelope, are placed on the table.
Executive Council may like to consider and approve the recommendations of the Selection Committee for appointment of Assistant Professor in Centre for South and Central Asian Studies in Pay Band Rs. 15600-39100 with AGP of Rs. 6,000/-, on salary as per rules.
Item:EC:22:2016:22 To consider the appointments of Associate Professor and Assistant Professor in Centre for Pharmaceutical Sciences and Natural Products. NOTE:
In the Centre for Pharmaceutical Sciences and Natural Products, the university has one sanctioned faculty position (SC) of Associate Professor and one sanctioned faculty position (SC) of Assistant Professor
Total 8 and 36 applications were received respectively for the posts of Associate Professor and Assistant Professor. After screening 4 candidates were shortlisted for Associate Professor and 18 candidates for Assistant Professor were shortlisted for interviews.
In accordance with the sanctioned faculty position of Assistant Professor, interview was conducted on 29th September 2016. The Proceedings of the same, in sealed envelope, are placed on the table.
The Executive Council may like to consider and approve the recommendations of the Selection Committee for appointment in Centre for Pharmaceutical Sciences and Natural Products, of Assistant Professor in Pay Band Rs. 15600-39100 with AGP of Rs. 6,000/-and Associate Professors in Pay Band Rs.37400-67000 with AGP of Rs. 9,000/-, on salary as per rules.
Item:EC:22:2016:23 To consider the appointments of Assistant Professor in Centre for Mathematics and Statistics. NOTE:
The university has two sanctioned faculty position (1OBC, 1UR) of Assistant Professor in Centre for Mathematics and Statistics.
Total 62 applications were received for the post. After screening 15 candidates (Statistics) are shortlisted for interviews. In accordance with the sanctioned faculty position of Assistant Professor, interview will be conducted on 30th September 2016. The Proceedings of the same, in sealed envelope, will be placed on the table.
The Executive Council may like to consider and approve the recommendations of the Selection Committee for appointment of Assistant Professor in Centre for Mathematics and Statistics in Pay Band Rs. 15600-39100 with AGP of Rs. 6,000/-, on salary as per rules.
Item:EC:22:2016:24 To consider the appointments of Professor and Assistant Professor in Centre for Applied Agriculture. NOTE:
The university has one sanctioned positions for Professor (Food Processing and Technology) and four sanctioned faculty position (2UR-Food Processing and Technology; 1UR-Agribusiness, 1ST-Agribusiness) of Assistant Professor in Centre for Applied Agriculture.
Total 5 applications were received for the post of Professor and 87 for the post of Assistant Professor. After screening 3 candidates are shortlisted for interviews for the post of Professor and 30 for the post of Assistant Professor.
In accordance with the sanctioned faculty position of Assistant Professor, interview will be conducted on 1st October 2016. The Proceedings of the same, in sealed envelope, will be placed on the table.
The Executive Council may like to consider and approve the recommendations of the Selection Committee for appointment in Centre for Applied Agriculture, of Assistant Professor in Pay Band Rs. 15600-39100 with AGP of Rs. 6,000/-and Professor in Pay Band Rs.37400-67000 with AGP of Rs. 10,000/-, on salary as per rules.
Item:EC:22:2016:25 To consider the appointments of Professor and Associate Professor in Centre for Chemical Sciences. NOTE:
The university has one sanctioned position for Professor and one (Reserved for SC) sanctioned position of Associate Professor in Centre for Chemical Sciences.
Total 3 applications were received for the post of Professor and 4 for the post of Associate Professor. After screening 3 candidates each were shortlisted for interviews for both the posts. In accordance with the sanctioned faculty position of Assistant Professor, interview will be conducted on 2nd October 2016. The Proceedings of the same, in sealed envelope, will be placed on the table.
Executive Council may like to consider and approve the recommendations of the Selection Committee for appointment in Centre for Chemical Sciences, of Associate Professor in Pay Band Rs.37400-67000 with AGP of Rs. 9,000/-and Professor in Pay Band Rs.37400-67000 with AGP of Rs. 10,000/-, on salary as per rules.
Item:EC:22:2016:26 To consider the appointments of Associate Professor and Assistant Professor in Centre for Computational Sciences. NOTE:
In the Centre for Computational Sciences, the university has
2 sanctioned vacant faculty position of Associate Professors
2 sanctioned vacant faculty position (1 UR, 1ST) of Assistant Professors
Total 12 and 52 applications were received respectively for the posts of Associate Professor and Assistant Professor. After screening 9 candidates were shortlisted for Associate Professor and 17 candidates for Assistant Professor were shortlisted for interviews.
In accordance with the sanctioned faculty position of Assistant Professor, interview will be conducted on 8th October 2016. The Proceedings of the same, in sealed envelope, will be placed on the table.
Executive Council may like to consider and approve the recommendations of the Selection Committee for appointment in Centre for Computational Sciences, of Assistant Professor in Pay Band Rs. 15600-39100 with AGP of Rs. 6,000/-and Associate Professors in Pay Band Rs.37400-67000 with AGP of Rs. 9,000/-, on salary as per rules.
Item:EC:22:2016:27 To consider the appointments of Professor and Assistant Professor in Centre for Animal Sciences. NOTE:
The university has one sanctioned vacant position for Professor and two sanctioned vacant positions (1UR; 1OBC) of Assistant Professor in Centre for Animal Sciences.
Total 5 applications were received for the post of Professor and 85 for the post of Assistant Professor. After screening 2 candidates were shortlisted for interviews for the post of Professor and 52 for the post of Assistant Professor.
In accordance with the sanctioned faculty position of Assistant Professor, interview will be conducted on 9th October 2016. The Proceedings of the same, in sealed envelope, will be placed on the table.
Executive Council may like to consider and approve the recommendations of the Selection Committee for appointment in Centre for Animal Sciences, of Assistant Professor in Pay Band Rs. 15600-39100 with AGP of Rs. 6,000/-and Professor in Pay Band Rs.37400-67000 with AGP of Rs. 10,000/-, on salary as per rules.
For Consideration: Recommendations of Finance Committee
Item:EC:22:2016:28 To consider the approval of Audited Annual Statement of Accounts of the University for the Financial Year 2015-16. NOTE:
The Finance Committee in its 14th meeting held on 30th June 2016, vide Item:FC:14:2016:4 considered the Annual Statement of Accounts for the year 2015-16 prepared by the Chartered Accountant and duly audited by the Internal Auditor as per Annexure-22.5. The approved Annual Statement of Accounts is to be submitted to Comptroller Auditor General of India (CAG) after approval of the Finance Committee.
The statement of accounts presented before the FC was in the format as prescribed by MHRD, as informed by UGC vide letter dated 17th April 2016. After brief deliberations on the audit report of the university, the Finance Committee RESOLVED to approve the Annual Statement of Accounts of the University for the financial year 2015-16.
The Executive Council may like to consider and approve the Audited Annual Statement of Accounts of the University for the Financial Year 2015-16 as recommended by the Finance Committee vide Item: FC:14:2016:4 in its 14th meeting.
Annexure 22.5
Item:EC:22:2016:29 To consider the allotment of Budget to Centres for the financial year 2016-17. NOTE:
The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:4 considered the proposed Centre-wise budget allocation for the financial year 2016-17 as placed at Annexure-22.6.
The Finance Committee advised that the appropriation of the budget is the prerogative of the Vice Chancellor. The format for allocation of the budget to Centres should be strictly as prescribed by the UGC. The budget heads like salaries, LTC claims which cannot be allocated to individual Centre must be kept in a Centralized budget.
Delegation of Financial Powers should be strictly followed as per the Financial Rules. The department wise purchase of amount less than 15,000/- should not be further split into multiple of such purchases.
The Finance Committee, after due discussion, RESOLVED to approve the allotment of Centre-wise Budget to individual Centres for the financial year 2016 with suggested amendments.
The Executive Council may like to consider to approve the allotment of Centre-wise Budget to individual Centres for the financial year 2016-17as recommended by the Finance Committee vide Item: FC:15:2016:4 in its 15th meeting.
Annexure 22.6
Item:EC:22:2016:30 To consider the request of SC/ST students of CUPB for free hostel accommodation. NOTE:
The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:5 considered the request of the SC/ST students of the CUPB staying in hostels to provide free hostel accommodation to those SC/ST students who do not receive any external fellowship/grant such as RGNF/MANF/CSIR-JRF/UGC-JRF/Project Assistance etc., with HRA.
As per the UGC guidelines of 2006 for “Strict Implementation of Reservation Policy of the Government in Universities, Deemed to be Universities, Colleges and Other Grant-In-Aid Institutions and Centres” (Annexure-22.7):
“11. Admission to Hostel Accommodations:
The percentage of reservation referred under the head ‘percentage’ shall be strictly observed for admission to the hostels. Additional percentage of seats may be provided for girl students of these communities. No rent shall be charged from the students of these communities;” The FC was informed the Committee that the University is following all the guidelines contained in the Reservation Policy of the Government of India, in terms of appointments and admissions. In view of the above guidelines, we are offering hostel to 100% of SC/ST students. However, it is not free of cost.
Further, the University has not received any funding for constructing hostels for SC/ST students.
The Finance Committee after discussion, RESOLVED to approve the request of the students of SC/ST students, in light of the above referred guidelines of the UGC and allow the University to:
Adopt this relaxation of rent-free hostel accommodation to SC/ST students w.e.f admissions of 2016-17 onwards. However, nominal maintenance fee of Rs. 1800/- per semester to cover electricity, water, cleanliness and upkeep charges.
Refund hostel fee to all SC/ST students who have already paid the same for academic session 2016-17.
Free hostel facility will be provided only for the term of the course and not beyond. Those who want to avail of the facility of hostel beyond the term will have to pay the rent, subject to availability of accommodation.
The Executive Council may like to consider to approve the request of SC/ST students of CUPB for free hostel accommodation as per the recommendations of the Finance Committee in its 15th meeting vide Item: FC:15:2016:5.
Annexure-22.7
Item:EC:22:2016:31 To consider the rule regarding financial assistance for attending Conferences/ seminars/ Workshops etc. at abroad by CUPB students. NOTE:
The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:6 considered the minutes of Dean’s Committee meeting held on 12th July 2016, vide which it was recommended that to encourage the students to participate in the International Conference and as an incentive, 25% of air fare with maximum Rs. 20,000/- could be provided to the CUPB students once during the course for attending International Conference/seminars/workshops etc. However, the applicant students have published at least one research paper in peer reviewed journal. Moreover, the supervisor of the student may provide registration fee (partially/ fully) out of his/her contingency fund provided that rules of funding agency permit this. Actual amount of Rs. 1 lakh per year will be allowed for this purpose.
FC noted that the Academic Council in its 12th meeting held on 13th August 2016 vide Item No. AC:12:2016:14 had considered this issues. It was realized that all the funding agencies in India (e.g. UGC, CSIR, ICAR, INSA, MOEF&CC, Biotechnology, DST etc.) consider only those applications where the applicant has been promised partial financial support for travel. Even the organizers of the seminars /conferences aboard prefer to provide travel grant who have partial funding from the Organization/University/Institute.
The Finance Committee, in light of the recommendations of the Academic Council that the airfare with maximum Rs. 25,000/- be reimbursed by the University. And the total amount of Rs. 5 lakh per year is recommended for this purpose, RESOLVED that:
Such incentive be allowed only from Internal Resource Generation (IRG).
An incentive of 25% of air fare with maximum Rs. 25,000/- by the University to encourage the students to participate in the International Conferences abroad.
This incentive will be provided only to Ph.D. students of the University, once during the course for attending International Conference/seminars/workshops etc.
The applicant student has published at least one research paper in peer reviewed journal.
Air fare only as per GoI rules be allowed (travel only through Air India).
Moreover, the supervisor of the student may provide registration fee (partially/ fully) out of his/her contingency fund provided that rules of funding agency permit this.
Utilization Certificate be submitted by the Student.
To allow the University to earmark a corpus amounting to maximum of Rs. 5 lakh for this purpose.
The Executive Council may like to consider to approve the above recommendations of the Finance Committee.
Item:EC:22:2016:32 To consider allocation of budget of Rs. 5,00,000/- for IPR/Patents from session 2016-17 onwards. NOTE:
The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:7 considered the recommendations of the Academic Council regarding allocation of budget of Rs. 2,00,000/- for IPR/Patents for session 2016-17 onwards.
This was recommended to encourage the young faculty of the University to file patents, as there is no provision in the Centre’s budget or Common budget head for reimbursement of application filling fees etc., for publishing a patent.
Keeping in view the problems of the faculty and to inspire them, and in view of the recommendations of the Academic Council, the Finance Committee RESOLVED to approve a budget of Rs. 5, 00,000/- for IPR/Patents. The Executive Council may like to consider to approve the recommendations of the Finance Committee regarding allocation of budget of Rs. 5,00,000/- for IPR/Patents.
Item:EC:22:2016:33 To consider policy for remuneration to invigilators and supporting staff for duties during recruitment examinations. NOTE:
The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:8 considered the recommendations of the committee constituted to consider the policy and proposed remuneration to the invigilators and supporting staff for giving duty in examinations held for recruitment to various posts as per Annexure-22.8. The Finance Committee after discussions RESOLVED to approve the following remuneration to the invigilators and supporting staff for duties during recruitment examinations:
Coordinator/Chairman(Exam) Rs. 1500/- per day or Rs 1000/- per session
Co-Coordinator Rs. 1250/- per day or Rs. 800/- per session
Invigilator Rs. 1000/- per day or Rs. 600/- per session
For non-teaching staff Rs. 1000/- per day or Rs. 500/- per session
For helper/peon/attendant etc. Rs. 500/-per day or Rs. 300/- per session
The Executive Council may like to consider and approve the recommendations of the Finance Committee regarding remuneration to invigilators and supporting staff for duties during recruitment examinations.
Annexure-22.8
Item:EC:22:2016:34 To consider the minutes of the 32nd meeting of Building Advisory Committee along with the abstract cost of the building projects, in the prescribed format of UGC, to be held on 14th September 2016.
NOTE:
The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:9 considered the 32nd meeting of the Building Advisory Committee is scheduled to be held on 14th September 2016 to consider;
Placing of work order to L1 firm (vide Bidding Document No.:UKM/A372-000-PKTN-7083/1005) for Civil, Structural, Architectural, Electrical, Plumbing and other Development works (Phase I-B) for establishment of main campus of the University at VPO Ghudda.
Progress and monitoring work of construction of main campus for Phase I-A.
Schedule/PERT chart of Phase I-B.
Release of Rs. 13 crores to the Project Escrow Bank Account for running account bill of contractor.
Verify payment of Rs. 55,24,415 and Rs. 29,28,003 released on 8th September 2016, to Engineers’ India Limited (EIL) and Pardeep Sachdeva & Design Associates respectively.
The minutes of BAC are placed at Annexure-22.9.
The Finance Committee considered the minutes of BAC dated 15th September 2016 for taking up three Works/Projects amounting to Rs. 71.26 crores. The FC noted that only an amount of Rs. 45.10 is available with the university to take up the projects. However, the Chairman and Secretary of the Finance Committee assured that an amount of Rs. 22 crore plus, as on 26th September 2016 is available with the university earned on UGC grants and the university would like to meet the deficit for these building projects through the interest accrued from Plan Grants. The Finance Committee was also informed that this interest income would further increase and the total interest income as on 31.3.17 would be sufficient to meet the deficit.
Therefore, the projects under Phase- I B are fully funded. With this information, the FC RESOLVED to approve the minutes of the 32nd meeting of the BAC.
The FC FURTHER RESOLVED, that the execution of Projects/Civil Works should be monitored by the Monitoring Committee of the university constituted for the purpose, on a continuing and sustained basis, so as to ensure that execution of these projects is on time and that there is no time and cost overruns.
The Executive Council may like to consider to approve the recommendations of the Finance Committee on the 32nd meeting of the Building Advisory Committee.
Annexure-22.9
Item:EC:22:2016:35 To consider the rate of payment of HRA to Faculty and Staff of the University. NOTE: The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:10 noted that the University, in order to attract the best teaching and non-teaching staff, got approved from the Executive Council in its 4th meeting, payment of HRA at the rate of 15% of the pay.
Later, as per Punjab Government notification of November 2011 for revised the HRA for Bathinda to 20% from 15%, in order to keep parity, the Vice Chancellor enhanced the rate of HRA from 15% to 20% of the pay since November 2011.
Further, the audit team that visited the University has pointed out the violation as there is no approval of this enhancement to 20% from the relevant statutory bodies of the University.
The Finance Committee considered the payment of HRA at the current rate of 20% of the pay and RESOLVED to not approve the payment of HRA to the teaching and non-teaching staff of the University beyond 10% of pay as per GoI rules for Bathinda.
The Finance Committee also RESOLVED that the excess amount paid to the employees may be recovered as per the DoPT guidelines of recovery excess payments.
The Executive Council may like to approve the above recommendations of the Finance Committee regarding fixing of HRA at the rate of 10% of the pay, instead of 20% of the pay as per GoI rules and to recover the excess amount already paid to the employees as per the DoPT guidelines.
Item:EC:22:2016:36 To consider the minutes of the meeting of the committee constituted to propose fee for various certificates/transcripts issued to the students, faculty and staff. NOTE: The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:11 considered the recommendations of the constituted to propose suitable fee for various certificates/transcripts issued to the students, faculty and staff. The meeting of this committee was held on 13th September 2016 and its minutes are placed at Annexure-22.10. The Finance Committee RESOLVED to approve the recommendations of the committee constituted to propose fee for various certificates/transcripts issued to the students, faculty and staff.
The Executive Council may like to consider and approve the recommendations of the Finance Committee regarding proposed fee for various certificates/ transcripts issued to the students, faculty and staff.
Annexure-22.10
Item:EC:22:2016:37 To consider the annual hike in fee and funds of various programmes of the University for the academic session 2016-17. NOTE: The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:12 noted that the University in view of the resistance from students against the annual 10% hike in the fee, constituted a committee to propose suitable hike in fee and funds of various programmes of the University for the academic session 2016-17. The minutes of the Committee are placed at Annexure-22.11. This committee had recommended a nominal annual hike at the rate of 7.5% instead of 10% w.e.f. academic session 2016-17.
The Finance Committee, after due deliberations, RESOLVED to ratify the annual hike in fee and funds of various programmes of the University w.e.f. the academic session 2016-17.
The Executive Council may like to approve the annual hike of 7.5% in fee and funds of various programmes of the University w.e.f. the academic session 2016-17, as recommended by the FC.
Annexure-22.11
Item:EC:22:2016:38 To consider the request of the students of M.Phil. in South and Central Asian Studies, M.Phil. in Comparative Literature and M.Phil. in Economics regarding redesigning the fee structure of M.Phil. 2015-16 batch.
NOTE:
The Finance Committee in its 15th meeting held on 26th September 2016, vide Item:FC:15:2016:13 considered the request of the students of M.Phil. course for re-designing of fee of the course. The students have submitted that M.Phil. is a 18 months program and it is different from other courses offered by the University. Despite this the students have to pay annual fee for second year also which is only a single semester and not full year (third semester).
The request of the students was deliberated upon a meeting of the Deans’ Committee in detail. It was resolved to recommend to the Committee that for the third semester, half fee be charged for Literary and Cultural Fee, Student Union Fund and Medical Fee from the students of M.Phil. course.
The half of the three components (Literary and Cultural Fee, Student Union Fund and Medical Fee) comes up to be Rs. 315/- per student and there are 34 students who will be affected by this relief. Total relaxation for all students comes up to be Rs. 10, 710/-.
The Finance Committee RESOLVED to approve the recommendation of the Deans’ Committee regarding charging half fee from the students of M.Phil. for third semester for Literary and Cultural Fee, Student Union Fund and Medical Fee.
The Executive Council may like to approve the recommendation of the Finance Committee regarding charging half fee from the students of M.Phil. for third semester for Literary and Cultural Fee, Student Union Fund and Medical Fee.
