Item:EC:22:2016:39 To consider appointment of Dr. J.S. Bilga Consultant (Horticulture) as expert for handling of landscaping activities to be carried out at new campus of the University at village Ghudda. NOTE: The appointment of Dr. J.S. Bilga as Consultant (Horticulture) for one year on fixed emoluments of Rs. 60,000/- was approved by the Executive Council in its 15th meeting vide Item No.EC:15:2015:66.8.
The construction at main campus in ongoing and planning of landscaping and horticulture is a parallel process. To carry out these activities, there is a need of an expert who can supervise these activities through his vast experience and expertise.
Dr. J. S. Bilga has been managing both the main campus and city campus of the University since last year. He has again applied to the University for re-appointment as Consultant on previous terms and conditions.
It is proposed that in view of his last one year contribution to the enrichment of University landscaping and plantation drives carried out in his supervision, Dr. J. S. Bilga, may be appointed as Consultant (Horticulture) for another year on fixed emoluments of Rs. 60, 000/- pm.
The Executive Council may like to consider the appointment of Dr. J.S. Bilga Consultant (Horticulture) on fixed emoluments of Rs. 60,000/- per month, for one year, from the date he joins or till a person on regular basis joins, whichever is earlier.
Item:EC:22:2016:40 To consider the appointment of Mr. Sweet Singh as Consultant (Security & Management). NOTE:
Mr. Sweet Singh is working in the University as Campus Manager on purely temporary and contractual basis with fixed emoluments of Rs. 24,200/- per month since 15th October 2011 on term to term basis.
His last term for 89 days w.e.f. 28th June 2016 got completed on 24th September 2016. As per rules, Mr. Sweet Singh was relieved from his services after completion of his last term. However, in view of the ongoing works and Security related assignments being handled by Mr. Sweet Singh, his term was further extended for one month.
Now, Mr. Sweet Singh has requested that he may be appointed as Consultant (Security & Management) on contractual basis on the same terms and conditions.
Mr. Sweet Singh has attained the age of 65 years on 15th September 2016. However, he is still willing to serve the university.
Mr. Sweet Singh is managing all matters related with Security services, Housekeeping and Hospitality and Campus maintenance and upkeep. He is very experienced and dedicated person and has been working round the clock in past years. Although University has outsourced the service of Security and House Keeping to PESCO & Checkmate respectively. There is an urgent need that some official supervise the outsourced work. Mr. Sweet Singh had been managing this work quite effectively. Apart from this he had been looking office transport arrangement and hospitality of statutory bodies.
The Council may consider appointment of Mr. Sweet Singh as Consultant (Security & Management) on purely temporary and contractual basis on fixed emoluments of Rs. 30,000/- per month for one year.
The Executive Council may like to consider the appointment of Mr. Sweet Singh as Consultant (Security & Management) on fixed emoluments of Rs. 30,000/- per month, for one year or till the joining of a regular incumbent on the post of Security Officer.
Item:EC:22:2016:41 To consider the appointment of Dr. Sushil K. Gupta as Consultant (Community Development College). NOTE:
Dr. Sushil K Gupta was appointed as OSD (Academic and Administration) on purely temporary and contractual basis with fixed emoluments of Rs. 50,000/- per month since 27th March 2015 on term to term basis.
As per rules, Dr. Sushil K Gupta, on completion of her last term, has been relieved from the position of OSD (Academic and Administration) on 24th September 2016.
She has requested that she may be re-appointed on contractual basis on a suitable position in the University.
Dr. Sushil K. Gupta is managing the short-term courses offered by the University i.e. Vermicomposting, Apiculture, Sericulture and Mushroom Cultivation under the UGC Community College Scheme.
It is suggested, that as she has attained 64 years of age, keeping in view her experience and contribution to the self-financing courses of the University, she may be appointed as Consultant (Community Development College) on same terms and conditions as per her last appointment.
The Executive Council may like to consider the appointment of Dr. Sushil Gupta as Consultant (Community Development College) on fixed emoluments of Rs. 50,000/- per month, for one year or till the joining of a regular incumbent on the post of Public Information Officer.
Item:EC:22:2016:42 To consider the appointment of Consultant Engineer NOTE:
Since the relieving of Er. Daljit Singh from the post of Executive Engineer, the University has no senior officer to monitor the ongoing construction work at the Main Campus.
Er. G.J.S. Rosha, who is an Arbitrator and Consulting Engineer is an advisor and consultant with several State and National level institutes including Punjab School Education Board, PGIMER, Punjab Engineering College.
His detailed biodata is placed at Annexure-22.12. It is suggested, that in view of the multiple phase of construction ongoing at main campus, and as directed by the Finance Committee that the execution of Projects/Civil Works should be monitored, on a continuing and sustained basis, so as to ensure that execution of these projects is on time and that there is no time and cost overruns, Er. Rosha may be appointed as Consultant Engineer on a consolidated salary of Rs. 60,000/- for a period of one year, including travel.
The Executive Council may like to consider the appointment of Er. G.J.S. Rosha Consultant Engineer on fixed emoluments of Rs. 60,000/- per month, for one year. He will be required to monitor the progress and quality of construction by visiting the site at least once in two weeks at his own coast.
Annexure 22.12
Item:EC:22:2016:43 To adopt enhancement of age of superannuation in respect of Non-Teaching Medical Posts in Central Universities as per Notification No. 65-7/2016-Desk(U) dated 29th July 2016. NOTE:
The University has one Medical Officer in regular basis and her age of superannuation is 60 years.
The Government of India, Ministry of HRD vide letter No. 65-7/2016-Desk(U) dated 29th July 2016 (Annexure-22.13), has conveyed that the Ministry of Health & Family Welfare has enhanced the age of superannuation of the specialists of Non-Teaching and Public Health sub-cadres of Central Health Service (CHS) and General Duty Medical Officers of CHS to 65 years.
Similarly the Ministry HRD has also enhanced the age of superannuation of Non-Teaching Medical Posts to 65 years, subject to the conditions that these posts are similarly situated as the counterparts in CHS in terms of qualifications and the nature of functions.
The Executive Council may like to consider and approve the adoption of the enhancement of age of superannuation in respect of Non-Teaching Medical Posts in Central Universities as per Notification No. 65-7/2016-Desk(U) dated 29th July 2016.
Annexure 22.13
Item:EC:22:2016:44
To note the appointments/joining and resignations of teaching and non-teaching staff after the last meeting of the Executive Council. NOTE:
Joining of First Finance Officer:
The First Finance Officer of the University, Sh. Ajit Singh has joined the services of the University on 19th September 2016.
Regular Group ‘C’ and Group ‘B’ Non-Teaching appointments:
As prescribed by MHRD and further approved by the Executive Council in its 21st meeting, vide Item:21:2016:27, the University has:
Dispensed with the interviews for appointment to all Group ‘C’ posts as detailed in the letter of MHRD.
Interviews have also been discontinued for non-gazetted posts of Group-B category.
As per above referred minutes skill test for posts for which skill/domain test is required has been implemented. Test has two parts- a general test covering General Knowledge, General English and Reasoning and metal aptitude; and a Skill test of domain knowledge.
The University has conducted skill tests and domain test for various non-teaching Group-C and non-gazetted Group-B positions. In order of merit of scores of these tests, regular employees have been appointed to these positions.
The details of joining of Non-Teaching Staff (Regular) in order of date of Joining are placed at Annexure-22.14.
Teaching Staff (Contractual):
While the process of shortlisting of candidates for appointment to regular teaching positions was under-process, in view of the starting of academic session 2016-17, walk in interviews were conducted for various teaching positions on purely contractual basis.
The details of joining of Teaching Staff (Contractual) is placed at Annexure-22.14.
Contractual Non-Teaching appointments:
The University has started the process of appointment of regular non-teaching positions. While the process of tests/interviews and joining of selected candidates is under-process, in view of the starting of academic session 2016-17 and administrative work-load, the non-teaching contractual staff already working with the University on fixed emoluments were re-appointed for another term of 89 days on purely contractual basis.
The details of joining of Non-Teaching Staff (Contractual) is placed at Annexure 22.14.
Resignations of Teaching and Non-Teaching Staff:
The details of faculty and non-teaching staff who have resigned/relieved from their services since last meeting of the Executive Council are placed at Annexure 22.14. The Executive Council may like to consider the appointments/joining and resignations of teaching and non-teaching positions after the last meeting of the Executive Council.
Annexure-22.14
Item:EC:22:2016:45
To consider amendments in the Cadre Recruitment Rules (CRR) for Non-Teaching staff of the University. NOTE:
The Cadre Recruitment Rules of the University were submitted to UGC for consideration. The UGC vide its letter dated 5th October 2015, notified that it has no objection on the Cadre Recruitment Rules (Non-Teaching Employees), 2015. The Executive Council approved these rules in its 18th meeting vide Item No.EC:18:2015:28.
During recruitment process held in early this year, it was observed there are various discrepancies/ambiguities in the approved CRRs. Further, as per the guidelines of MHRD to scrap interviews for Group-C and Group-B non-gazetted posts, this provision was also to be incorporated in the CRR.
In want of amended CRRs, it is not feasible to properly shortlist candidates for various positions. Hence, a committee was constituted to give recommendations for necessary amendments in the eligibility criteria for various non-teaching positions in the Cadre Recruitment Rules.
The recommendations of the committee are placed at Annexure 22.15. The Executive Council may like to consider and approve the amendments in the Cadre Recruitment Rules (CRRs) for Non-Teaching Employees.
Annexure 22.15
Item:EC:22:2016:46
To consider the draft Ordinances of the University. NOTE:
A committee was constituted to finalize the following Ordinances of the University:
Games and Sports Committee
Equivalence Committee
Building Advisory Committee
Purchase Committee
Convocation Committee
Co-operation and Collaboration with other Universities, Institutions, and other Agencies including Learned Bodies or Associations
Committee and Conditions Governing the Acceptance of Endowment for Award of Fellowships/Studentship/Gold medal/Prize
Transfer of Credit
Norms/Regulations for Promotion/Career Advancement of Professors, Associate Professors and Assistant Professors
The committee discussed each of the above Ordinances thoroughly in its various meetings. The Committee has finalized the above Ordinances and the same are placed at Annexure 22.16.
The Executive Council may like to consider and approve the draft Ordinances of the University on above 9 points.
Annexure 22.16
Item:EC:22:2016:47
To consider the Hostel Rules of the University. NOTE:
A committee consisting of the following official was constituted to finalize the Hostel Rules of the University.
Prof. A.K. Dhawan, Dean Students’ Welfare Chairman
Prof. V.K. Garg, Dean School of Environment and Earth Sciences
Dr. Malkhey Verma, Warden Boys Hostel
Dr. Dinesh Babu P, Warden Boys Hostel
Dr. Amandeep Kaur, Chief Warden Girls Hostel
Dr. Tarun Arora, Chief Warden Boys Hostel Convener
The recommendations of the committee are placed at Annexure 22.17.
The Executive Council may like to consider the recommendations of the committee for Hostel Rules of the University.
Annexure 22.17
Item:EC:22:2016:48
To consider the recommendations of the Departmental Promotion Committee in the case of promotion of Mr. Suresh Kumar as Section Officer. NOTE:
Mr. Suresh Kumar is holding the post of Assistant in the University on regular basis since 3rd October 2011. He will complete 5 years of service in this post on 2nd October 2016 and will become due for promotion as Section Officer, subject to clearance of requirements of the Departmental Promotion Committee as per rules.
The Departmental Promotion Committee will consider his case after 2nd October, i.e. after completion of his 5 years as Assistant.
The recommendations of the Departmental Promotion Committee (DPC) will be placed on the table for consideration of the Council.
The Executive Council may like to consider the recommendations of the Departmental Promotion Committee in the case of promotion of Mr. Suresh Kumar, Assistant as Section Officer as per rules.
For Ratification:
Item:EC:22:2016:49 To ratify the recommendations of the Academic Council on the minutes of the Board, School of Legal Studies and Governance. NOTE:
The Academic Council in its 12th meeting held on 13th August 2016, vide Item:AC:12:2016:4 considered the following recommendations of the School Board, School of Legal Studies and Governance:
Course structure and syllabus of L.L.M. Course with minor modifications.
Partial modifications in contents of courses on Family Law and IPR.
That there should be minimum 5 students opting for a specialization. The Council deferred this recommendation and recommended that all specializations offered should be run, irrespective of the number of students opting for each specialization.
To start 5 year integrated course of Law with specialization in B.Sc., LL.B (Hons.) and B.Tech. LL.B. (Hons.) from academic session 2017-18. The Council deferred this recommendation of the School Board also, as the University is not offering any undergraduate course or any integrated program.
The Academic Council, after detailed discussions, RESOLVED to approve the following recommendations of the School Board of School of Legal Studies and Governance, subject to availability of qualified faculty:
Course structure and syllabus of L.L.M. Course with minor modifications for admission of 2016-17 batch onwards.
Partial modifications in contents of courses on Family Law and IPR for admissions of 2016-17 batch onwards.
The Executive Council may like to ratify the above recommendations of the Academic Council given vide Item: AC: 12:2016:4 in its 12th meeting on the recommendation of the Board, School of Legal Studies and Governance.
Item:EC:22:2016:50 To ratify the recommendations of the Academic Council on the minutes of the Board, School of Environmental and Earth Sciences. NOTE:
The Academic Council in its 12th meeting held on 13th August 2016, vide Item: AC:12:2016:5 considered the following recommendation of the School Board, School of Environmental and Earth Sciences:
Course structure and syllabi of M.Sc. and Ph.D. course work in Environmental Science & Technology for batch 2016-2017 onwards.
Course structure and syllabi (for admissions of 2016-17 onwards) of:
a. M.A. Geography
b. M.Sc. Geography
c. Ph.D. Geography
d. M.Sc. Geology
e. Ph.D. Geology
The Academic Council, after detailed discussions, RESOLVED to approve the recommendations of the School Board, subject to availability of qualified faculty.
The Executive Council may like to considerratify the recommendations of the Academic Council given videItem:AC:12:2016:5 in its 12th meeting on the recommendation of the Board, School of Environmental and Earth Sciences.
Item:EC:22:2016:51 To ratify the recommendations of the Academic Council on the minutes of the Board, School of Languages, Literature and Culture. NOTE:
The Academic Council in its 12th meeting held on 13th August 2016, vide Item:AC:12:2016:6 considered the following recommendations of the School Board, School of Languages, Literature and Culture:
Syllabus and course structure of
M.A. Punjabi
Ph.D. Punjabi
M.A. English
Ph.D. English
Ph.D. course work for M.Phil.-Ph.D. Integrated Programme in Comparative Literature for 2016-17 onwards with minor changes.
The Council recommended that the point ‘e’ above be not approved as the University is not offering any Integrated programmes in any of its Centres. An exception cannot be made for a single Centre.
The Council further deliberated on the issue of distinction between the Centre for “Classical and Modern Languages “and Centre for “Comparative Literature”. The course M.A. English, M.A. Punjabi and Ph.D. English/Punjabi are offered by the Centre for Classical and Modern Languages. The students are to be admitted to the course/Centre accordingly. Further these are language courses and not the courses for the Centre for Comparative Literature. There is a distinction between language and literature (Comparative Literature). The course nomenclature should be matching to the content. It should neither confuse the student nor be misleading nor appear to be a misnomer.
The Centre for Comparative Literature is expected to get approved their syllabus and course structure on comparative literature.
The final exam should be subjective in nature. It should consist of very short, short and long answer type questions.
The Council did not consider this recommendation of the School Board. The Mid-Semester 1 and Mid-Semester 2 exams are exclusively based on Subjective type of questions. Further, the Examination system of the University has already been developed and approved from various statutory bodies. The minutes of the same have also been sent to MHRD for the information of the Visitor. A separate type of Examination System for a particular Centre is not feasible and hence this request of the School Board cannot be acceded to.
To start Masters Course in the Centre for Comparative Literature with 15 seats divided into three parts based on specialization of Punjabi, English and Hindi with 5 seats each. The degree awarded will be named as M.A. Comparative Literature in Punjabi, M.A. Comparative Literature in Hindi and M.A. Comparative Literature in English for all three specializations opted by the students. Further, the first year of all three Masters Programme will be common and then divided subsequently in second year. Also, the students will be allowed to write their dissertation as well as examination in the language of their specialization viz., Punjabi, Hindi or English.
The Council deferred this recommendation of the School Board. The Centre has merely suggested starting of a course without any course structure or syllabus for this Masters programme. The detailed syllabus is yet to be prepared and got approved from Board of Studies and School Board. The recommendation of the School Board is kept pending till full details are placed before the Council, and subject to availability of qualified faculty.
To continue M.Phil. Programme in Comparative Literature.
The Council did not recommend approval of this item as the University is not offering any M.Phil. programmes in any of its Centres.
To continue Ph.D. Programme in Comparative Literature.
The Council could not consider this recommendation in want of detailed course structure, syllabus and other details to start the course, duly approved from Board of Studies and School Board.
The Academic Council, after detailed discussions, RESOLVED to approve the syllabi and course structure of following courses w.e.f admissions of 2016-17, subject to availability of qualified faculty:
