W : State of progress (2/2) (24th/April/2008) Delivery of Annual Reports- year (Hespul)

WP0.1 : State of progress (1/2) (24th/April/2008)

WP0.1 : State of progress (2/2) (24th/April/2008)

• Delivery of Annual Reports- Year 2 (Hespul)

• Production & Submission of Year 2 Annual Reports (with more than 3 months late !)
• Delivery of paper copies to DG TREN the 16th April 2008 (electronically : 11/04/08)

• Amendment n°2 of the contract (Annex I) (Hespul)

• Usual procedure (Amendment following next 18 months report (months 25-42))
• Extraordinary procedure following UB departure
• (transfer of budget from UB to ECODES (Amendment full budget) + Review, monitoring of budget changes, exchanges with DG TREN services (around 1 month process !)

Reporting “dysfunctioning” and corrective solutions ?

• From partners :

• Real delays in 3 documents to be sent (mid January, instead of begin of early November)
• xls document (with overview of annual budget- not always accurate-updated)
• Activity description not fully done (in the xls document)

• From local coordinators & WP leaders:

• Not really checking « adequacy » between xls doc and Form C/ Audit certificate - some changes here and there
• Delay to deliver the annual progress Reports ( + missing information, especially on major costs justification).

• From European coordinator :

• Lack of experience (learning by doing approach)
• Missing adequate tools to report (to be redone and/or checked)

• How to improve that process for Year 3 ?

WP0.1 : next 6 months (24th/April/2008)

• Keeping the whole project on track !! …while :

• Strengthening the Management activities/ overview/ functioning - in close relation to the new local coordinators
• Updating and improving the RENAISSANCE Website (www.renaissance-project.eu)
• Launch of the future Amendment following ECODES partial withdrawal ….
• Preparation of 6th RENAISSANCE meeting (Sept./Oct. 2008)
• Preparation of YEAR 3 Annual Reports (!) ….with YOU ALL ;-)

Leader WP overview

WP 0: Coordination - Management

WP 0.2: National Management

• State of progress year 3 - 6 first months:

• CSG:

• 19.12.2007
• Strategy for a common dissemination
• Presentation of the study about high energy performance equipments (WP 1.3)
• Training sessions
• Progress report 2007 for French cofounders

WP 0.2: National Management

• State of progress year 3 - 6 first months:

• CSG:

• 20.03.2008:
• State of progress of the WP 1.5
• Definition of the training program (WP 5.1)
• Training tour in the Netherlands

• Transversal meeting :

• 24.01.2008: socio-economic activities

WP 0.2: National Management

• Analysis of progress:

• Dissemination strategy program done and approved by the partners

• New local coordinator (Hespul)

• Organisation of the training tour in the Netherlands (15th and 16th of may): Lyon + local political representatives

• Concerto+ events

• in Grenoble (SESAC): French and Swiss Concerto cities
• Socio-economic meeting in Vienna (9th of June)

WP 0.2: National Management

• State of progress year 3 – next 6 months:

• Next CSG, in June

• Survey monitoring

• Training sessions in September

Conclusions