WP2 : separated annual report for WP2.1/2.2 per community (local leaders: UdZ/ Hespul-Enertech) but common for WP2.3 (INSA + UdZ)
WP3 : local Leader (SPLA Lyon confluence + SMZV+EVZ): annual report per community
WP4 : Renaissance leader (Hespul)
WP5 : Renaissance leader (Ayto.Zaragoza)
Deadline : mid- October 2009 : To be sent to the Renaissance Coordinator
Thursday - 18th September: launch of the procedure (& especially xls doc)!
Thursday - 18th September: launch of the procedure (& especially xls doc)!
Friday -19th September 2008: Hespul => Local coordinator all « Budget_activity.xls document”/partner. => EACH Local coordinator to his/her partners
Period between 19/09 => 6/10/2008 (2 weeks): Fulfilment of the “Budget_activity.xls document”/partner, with active exchanges with Local coordinator, if necessary.
Wednesday 25th September (Launch of Annual Progress Report per subWP):
Hespul => Email to ALL subWP Leaders + Local Coordinator, with Annual progress report
Monday the 6th October 2008: FINALISATION of Budget_activity xls document
sent it to its Local coordinator
One week for Local coordinator to double check/verify & validate these xls doc.
Monday 13th Oct.: VALIDATION of “Budget_activity xls document”
validated Budget_activity xls document, = BASIS of its Form C + Audit Certificate, + each Annual Progress Report
Monday 20th Oct.: FINALISATION of the ANNUAL PROGRESS REPORT & other Deliverables (see below) + Annexes.
Monday, 3rd Nov.:
1) Each partner should send its definitive Form C + Audit certificate to his/her Local Coordinator.
2) Local coordinator should send all Form C + Audit certificate to Hespul
From 3rd Nov until the end of November: work of Project coordinator (Hespul)
Delay to submit financial data, reports, annexes
Delay to submit financial data, reports, annexes
Not using the documentation sent by the project coordinator (but used their “own” documents)
Xls document (budget & Activities) = activity description sometimes missing & not in English
Activity report not covering all involved partners’ activities, Annex not included or missing
No justification of major costs (important for Demonstration; Monitoring,Dissemination (if production), subcontracting activities)
double/triple/etc. checking is then needed (wasting time for all)
suggestions (from project coordinator) :
suggestions (from project coordinator) :
by local coordinator : to send a short summary Email/3 months to project coordinator (and PSG ?) on updating local progress (per sub-WP)
To make sure that partners have « foreseen » (scheduled) this reporting process in their annual « work plan »
Make sure that the “major costs” are “justified” (especially for WP3 + WP2 (monitoring equipments)
Meeting each partner far before the annual reporting process
To change the calendar to report ?? To be done late summer ?