Ministry of public service, youth and gender affairs kenya youth employment and opportunities project vulnerable and marginalized groups framework

Monitoring and reporting arrangements

1. Monitoring and evaluation mechanisms

Monitoring and Evaluation (M&E) are fundamental components of projects involving affected communities. Monitoring should be participatory and include the monitoring of beneficial and adverse impacts on VMGs within project impact areas. M&E should be based on free, prior and informed consultation with the VMGs who should play an integral role in its implementation.
All monitoring activities will principally remain the responsibility of the KYEOP/PCU. Each executing partner agency of the KYEOP will be responsible for compiling the data and auditing for completeness of the records, and they will be responsible for providing compiled M&E information to the KYEOP/PCU.
The overall goal of the M&E process for the Vulnerable and Marginalized Groups will be to ensure that:

• 
  Effective communication and consultation takes place;
  
• 
  Reporting of any grievances that require resolution;
  
• 
  Document the performance of the KYEOP as regards the VMGs; and allow program managers and participants to evaluate whether the affected VMGs have maintained their rights, culture and dignity and that they are not worse off than they were before the project.
  

The specific objectives of evaluation will include:

1. 
   An assessment of the compliance of activities undertaken in relation to the objectives and methods identified in the VMGF;
   
2. 
   An assessment of the consultation procedures that have taken place at the community and individual level;
   
3. 
   An assessment on whether the affected communities have had access to mitigation activities;
   
4. 
   The occurrence of grievances and extent of resolution of disputes;
   
5. 
   An evaluation of the impact of the Project on youth employability and access to opportunities to earn a living ; and
   
6. 
   Identification of actions that can improve the positive impact of the Project and mitigate potential negative impacts.
   

The VMGF will indicate parameters to be monitored, institute monitoring milestones and provide resources necessary to carry out the monitoring activities. The KYEOP/PCU will institute an administrative reporting system that will:-

• 
  Provide timely information about all grievances arising as a result of KYEOP activities;
  
• 
  Identify any grievances that have not been resolved at a local level and require resolution through the involvement of the KYEOP/PCU;
  
• 
  Document the timely completion of project obligations for all vulnerable and marginalized peoples grievances;
  

The M&E reports for each Component will be prepared by each sub project executing partner agency of the KYEOP each year and presented to VMGs for feedback etc., before being handed over to the VMG-committees at county level for discussion and prepare recommendations on how to fine-tune the VMGF . The M and E report will be submitted to this committee for review and then submitted to the KYEOP/PCU and the World Bank.

Every year an independent reviews will be carried out to further cross check the quality and to guarantee that the VMGs dignity, human rights, economies, and cultures are respected by the KYEOP, that all decisions which affect any of these are based on the

A) Free, prior, and informed consultation with the VMGs youth

b) That the VMGs youth receive social and economic benefits that are culturally appropriate and gender and inter-generationally inclusive,

c) That adverse effects on the VMGs communities are, as much as possible, avoided, and if this was according to the VMGF F sub project committees not feasible, minimize, mitigate, or compensate in a culturally appropriate manner, based on broad support by the VMGs

1. Participatory Impact Monitoring

The monitoring and evaluation of the VMGF implementation as well as the implementation of the sub projects in the operational areas inhabited by VMGs is an important management tool, which should include arrangements for the free, prior, and informed consultations with the affected VMGs. The implementation of the participatory impact monitoring (PIM) at county level will be an important element to assist the various structures to fine-tune their intervention in view to maximize culturally appropriate benefits and provide space for the indigenous peoples’ communities to voice their concerns.
The PIM will be based on the data gathered by the screening process/social assessments, the organizations of the VMGs, the relevant governmental structures (ministry of labour and social) at county level etc. The organizations representing the VMGs will play a key role as facilitator of the PIM process and the selection of the facilitators will be in close collaboration with the decision of the communities, but it is advised to choose people who are able to elaborate on the basis of the PIM reports, which reflect the situation on the ground in a transparent and plausible way. Table below highlights M&E for VMGF.

Monitoring and Evaluation Indicators for KYEOP/VMGF

Issues	Indicator	Responsibility	Data Sources
Accessibility of project benefits to VMGs	Number of VMG households benefitting from project linked to power.	KEMP/PCU	MoE data reports
Capacity Building for implementation of VMGF	Number of individuals & institutions sensitized	KYEOP/PCU	Training workshops reports
Vulnerable and Marginalized Groups Orientation and Mobilization	Number of VMGs meetings; Number of VMGs sensitized	KYEOP/PCU Vulnerable and Marginalized Groups Organizations/Elders	Reconnaissance survey reports Community meeting reports
Consultations with Vulnerable and Marginalized Groups:	Number of PRA/RRA, consultations held with VMGs / outreach activities to Youth among VMGs Attendance of PRA/RRA PRA reports acceptable to VMGs	KYEOP/PCU Vulnerable and Marginalized Groups Organizations, County VMG Liason officers	Consultation reports
Mapping of community resources critical to VMGs training and internship	Level of VP participation Reports verified and accepted by VMGs	KYEOP/ PCU Vulnerable and Marginalized Groups Organizations	Baseline survey reports Community transect reports
Development of strategies for participation of VMGs and mitigation measures	Level of participation of VMG youth in the project	KYEOP/ PCU Vulnerable and Marginalized Groups Organizations	KYEOP/ PCU reports Implementing agencies reports
Capacity Building	Types of training Number of Trainings Attendance by VMGs	KYEOP/PCU Vulnerable and Marginalized Groups Organizations	Training reports
Equitable representation of VMG in decision making organs	Number of meetings attended by VMG representatives Number and types of VMGs issues articulated	KYEOP/PCU Vulnerable and Marginalized Groups Organizations	District Level and National Steering Committee reports VMGO reports
Participatory M&E with VMG	Internal M&E External M&E Nimber of VMGs traine and in intensif Number getting employed six months after completing	KYEOP/PCU Vulnerable and Marginalized Groups Organizations	M& E Reports Ministry of Public Service, Gender and Youth Affairs and other implementing Agencies

2.