Project document

M&E Workplan and Budget

Type of M&E Activity	Responsible Parties	Budget US$ Excluding project team staff time	Time Frame
Inception Workshop and Report	Project Manager UNDP CO, UNDP GEF	Indicative cost: $15,000	Within first two months of project start up
Measurement of Means of Verification of project results.	UNDP GEF RTA/Project Manager will oversee the hiring of specific studies and institutions and delegate responsibilities to relevant team members.	To be finalized in Inception Phase and Workshop.	Start, mid and end of project (during evaluation cycle) and annually when required.
Measurement of Means of Verification for Project Progress on output and implementation	Oversight by Project Manager Project team	To be determined as part of the Annual Work Plan's preparation.	Annually prior to ARR/PIR and to the definition of annual work plans
ARR/PIR	Project manager and team UNDP CO UNDP RTA UNDP EEG	None	Annually
Project Board Meetings	Project Coordinator UNDP-CO GoP representatives	$20,000	Two times per year
Periodic status/ progress reports	Project manager and team	None	Quarterly
Mid-term Review	Project manager and team UNDP CO UNDP RCU Evaluation team	Indicative cost: $20,000	At the mid-point of project implementation.
Final Evaluation	Project manager and team, UNDP CO UNDP RCU Evaluation team	Indicative cost : $30,000	At least three months before the end of project implementation
Lessons Learned	Project manager and team UNDP CO Local consultant	None	Yearly
Project Terminal Report	Project manager and team UNDP CO Local consultant	None	At least three months before the end of the project
Audit	UNDP CO Project manager and team	Cost per year approx. $4.000 (total $ 20.000)	Yearly
Visits to field sites	UNDP CO UNDP RCU (as appropriate) Government representatives	For GEF supported projects, paid from IA fees and operational budget	Yearly
TOTAL		US$105,000

PART V. LEGAL CONTEXT

227. 
     This Project Document shall be the instrument referred to as such in Article I of the Standard Basic Assistance Agreement between the Government of Brazil and the United Nations Development Programme, signed on December 29, 1964. The host country implementing agency shall, for the purpose of the Standard Basic Assistance Agreement, refer to the government co-operating agency described in that Agreement.
     

228. 
     The UNDP Resident Representative in Brazil is authorized to effect in writing the following types of revision to this Project Document, provided that he/she has verified the agreement thereto by the UNDP-GEF Unit and is assured that the other signatories to the Project Document have no objection to the proposed changes:
     

(a) Revision of, or addition to, any of the annexes to the Project Document;

(b) Revisions which do not involve significant changes in the outcomes, outputs or activities of the Project, but are caused by the rearrangement of the inputs already agreed to or by cost increases due to inflation;

(c) Mandatory annual revisions which re-phase the delivery of agreed project inputs or increased expert or other costs due to inflation or take into account agency expenditure flexibility; and

(d) Inclusion of additional annexes and attachments only as set out here in this Project Document.

Cost Recovery Policy

229. 
     As per Determination and Decision of the UNDP’s Executive Board on the Policy on Cost Recovery from Regular and Other Resources, UNDP shall recover costs for the provision of project related general management services (GMS) and direct project services (DPS). In GEF funded projects, GMS costs are incurred by UNDP in undertaking its Project Cycle Management Services as a GEF IA and are not included in the project budget as they are covered by GEF fees and provided to the UNDP Country Office through UNDP internal distribution. DPS costs are those incurred by UNDP for the provision of services requested by a host Government and that are execution driven and can be traced in full to the delivery of project inputs. They relate to operational and administrative support activities carried out by UNDP offices on behalf of the Direct Execution Modality (DEX) or Country Office support to National Execution Modality (NEX) and include the provision of the following estimated services:
     

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  Payments, disbursements and other financial transactions.
  
• 
  Recruitment of staff, project personnel, and consultants.
  
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  Procurement of services and equipment, including disposal.
  
• 
  Organization of training activities, conferences, and workshops, including fellowships.
  
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  Travel authorization, visa requests, ticketing, and travel arrangements.
  
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  Shipment, custom clearance, vehicle registration, and accreditation.
  

230. 
     These execution-related costs are separate and distinct from the GMS costs. In accordance with UNDP policy on cost recovery (2010) and the BOM and UNDP GEF guidance on Direct Project Costs (2012) the costs incurred by UNDP for the provision of direct project services needs to be recovered on the basis of estimated actual costs expected to be incurred or on a per-transaction basis using the Universal price list or Local Price List costing template and should be charged directly to project budgets. The estimated costs are included in the project budget and are funded within the total project management Costs (PMC) allocation provided by GEF to the implementation Parties and cannot exceed the total PMC allocation. Once incurred after each of the above services is provided by UNDP, costs shall be charged against budget code line 74599.
     

Estimated Direct Project Costs /UNDP Country Office (ATLAS Budget Line 74599):

Budget Description	Unit Price (a)	Amount Year 1 (USD)		Amount Year 2 (USD)		Amount Year 3 (USD)		Amount Year 4 (USD)		Amount Year 5 (USD		Total (USD)
		USD total (a*b)	No of Units (b)	USD total (a*b)	No of Units (b)	USD total (a*b)	No of Units (b)	USD total (a*b)	No of Units (b)	USD total (a*b)	No of Units (b)
Payment Processes	36.39	1,819.5	50	3,639.0	100	3,639.0	100	3,639.0	100	727.8	20	13,464.3
Issue checks	16.32	81.6	5	81.6	5	81.6	5	81.6	5	81.6	5	408
Create Vendor Profile	20.32	1016	50	609.6	30	406.4	20	406.4	20	203.2	10	2,641.6
AR Management Processes	37.64	188.2	5	564.6	15	564.6	15	564.6	15	188.2	5	2,070.2
Procurement (average)	328.56	1,642.8	5	2,628.48	8	2,628.48	8	985.68	3	985.68	3	8,871.12
Human Resources (average)	1,535.92	4,607.76	3	4,607.76	3	4,607.76	3	4,607.76	3	4,607.76	3	23,038.8
Total USD		9,355.86		12,131.04		11,927.84		10,285.04		6,794.24		50,494.02