Sampling and analysis plan guidance and template

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SAMPLING AND ANALYSIS PLAN

GUIDANCE AND TEMPLATE
VERSION 3, Brownfields Assessment Projects
R9QA/008.1

August 8, 2012

This Sampling and Analysis Plan (SAP) guidance and template is intended to assist organizations in documenting the procedural and analytical requirements for Brownfields Assessment projects involving the collection of water, soil, sediment, or other samples taken to characterize areas of potential environmental contamination. It combines, in a short form, the basic elements of a Quality Assurance Project Plan (QAPP) and a Field Sampling Plan (FSP). Once prepared and approved it will meet the requirements for any U.S. Environmental Protection Agency (EPA) Region 9 Brownfields project in which environmental measurements are to be taken.


The format is designed to accommodate projects of limited scope and is predicated on the assumption that the work will be going to a laboratory whose analytical services are not funded directly by EPA. This might include, but not be limited to, a private or commercial laboratory, a state laboratory, an in-house laboratory or any other laboratory under contract to the organization writing the SAP. It is intended to be used for projects generating a limited number of samples which will be collected over a relatively short period of time. This template is not intended to be used for on-going monitoring events, or for remediation or removal activities. Exceptions to all of these requirements will be considered on a case-by-case basis, but they should be discussed with Region 9 QA Office staff before the template is used and before the SAP is submitted for approval. This template can be used by state, municipal and local agencies, contractor, non-profit organizations, and by EPA staff.
This guidance is to be used as a template for creating a SAP. It provides item-by-item instructions for each section. If the sections are appropriate for the project, they may be used verbatim, or modified as needed to reflect project- and sampling-specific requirements. Not all sections will apply to all organizations or to all projects.
Some sections, such as those describing sampling procedures, contain example language which can be used with or without modification. If these procedures will not meet project needs, the organization can substitute a description of its own sampling procedures or provide copies of its sampling standard operation procedures (SOPs). Other alternatives should be discussed with QA Office staff.
An electronic version of the template is available and can be used to prepare the SAP. The format of the template is as follows:
The following two types of shaded type are to be deleted from the final SAP:


  1. Tutorial information is presented in italic type. This information includes definitions and background information pertaining to a given section of the SAP.




  1. Specific instructions are given inside brackets [in normal type].

Suggested text which may be included in the SAP is presented in normal type. This text can be used, modified, or deleted depending on the nature of the project. For example, if only groundwater will be sampled, delete the discussion of sampling other matrices. If more than one option is presented, pick the appropriate one and delete the others.


If the use of an SOP is appropriate, the SOP should be included as an appendix to the final SAP and referenced in the appropriate section of the SAP.
An underlined blank area ___________ indicates that text should be added. Examples or choices may be in [brackets] following the blank. If appropriate, select one and delete the others. The underlined area is not meant to imply how much text should be added; only that it is a place that the plan writer should be adding information. Adjust the space provided as necessary to completely address each section. The underlined area should be deleted (i.e., do not underline added text).
If a given section does not apply, it is recommended (but not required) that the section state “Not applicable” or “Does not apply” under the section heading. By not deleting the section, the writer avoids having to renumber sections. However, sections can be removed altogether and the remaining sections renumbered if the organization prefers.
Partially completed example forms are located in Attachment 1. These forms should be deleted from the final SAP.
The U.S. EPA Region 9 Quality Assurance Office is available to provide assistance in completing the SAP. Contact Dr. Eugenia McNaughton at 415-972-3411, or Ms. Gail Morison at 415-972-3807.

DRAFT


Sampling and Analysis Plan for

[Title of Project]

[Address]
[Date]

Prepared for:



[Name of Organization]

[Address]

Prepared by:



[Name of Organization]

[Address]

APPROVAL PAGE
══════════════════════════════════════════════════════

Approved by: _____________________________________ ________________

[Grantee Name] Project Manager Date

Approved by: _____________________________________ ________________

[Contractor Name] Project Manager Date

Approved by: _____________________________________ ________________

[Contractor Name] Quality Assurance Officer Date

Approved by: _____________________________________ ________________

Project Office r, USEPA Region IX Date

Approved by: _____________________________________ ________________

Quality Assurance Manager, USEPA Region IX Date

══════════════════════════════════════════════════════


TABLE OF CONTENTS

1.0 INTRODUCTION 8

3.4 Data Review and Validation 17

6.0 FIELD METHODS AND PROCEDURES 29

8.0 DISPOSAL OF RESIDUAL MATERIALS 48

9.3 Sample Chain-Of-Custody Forms and Custody Seals 53



Distribution List

Add additional names as appropriate.
[Grantee Name, Title]

[Grantee Address]
[Contractor Name, Title]

[Contractor Address]
[Name, USEPA Project Officer]

[Division or Section]

US EPA Region 9

75 Hawthorne Street

San Francisco, CA 94105


[Name, USEPA QA Manager]

Quality Assurance Office

US EPA Region 9

75 Hawthorne Street

San Francisco, CA 94105

ACRONYMS AND ABBREVIATIONS
Include and define all acronyms and abbreviations used throughout the plan. The following list can be used as a starting point. Add or delete acronyms and abbreviations as appropriate.
ASTM American Society for Testing and Materials

CERCLA Comprehensive Environmental Response, Cleanup, and Liability Act

CFR Code of Federal Regulations

CHHSL California Human Health Screening Levels

CLP Contract laboratory program

CWA Clean Water Act

DQA Data quality assessment

DQI Data quality indicators

DQO Data quality objectives

EPA U.S. Environmental Protection Agency

ESA Environmental site assessment

ESL Environmental Screening Levels

FSP Field sampling plan

GC/MS Gas chromatography and mass spectrometry

IDW Investigation-derived waste

LCS Laboratory control sample

MDL Method detection limit

MQO Measurement quality objective

MS/MSD Matrix spike and matrix spike duplicate

mg/L Milligrams per liter

µg/L Micrograms per liter

PARCCS Precision, accuracy, representativeness, completeness, comparability, and sensitivity

PE Performance evaluation

PRG Preliminary remediation goal

PRQL Project-required quantitation limit

QA Quality assurance

QA/QC Quality assurance/quality control

QAPP Quality assurance project plan

QC Quality control

QL Quantitation limit

RCRA Resource Conservation and Recovery Act

RPD Relative percent difference

%R Percent recovery

SAP Sampling and analysis plan (an integrated FSP and QAPP)

SOP Standard operating procedures

SOW Statement of work

SVOC Semi-volatile organic compound

VOC Volatile organic compound




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