Standard Form Sponsorship—Outgoing sponsorship agreement

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(Standard Form Sponsorship)

Outgoing Sponsorship Agreement
[Name of Initiative]

State of Queensland through

[Department’s name]


[Insert correct legal name of Sponsored Organisation]

[Department’s name]

[Building name]

[Street address]


Telephone: [phone number]

Facsimile: [fax number]


1.Definitions and Interpretation 2

2.Term 5

3.Sponsorship 5

4.Restricted Logo 6

5.The Organisation’s Obligations 6

6.Payment 6

7.The Organisation’s Warranties 7

8.The State’s Warranty 8

9.Indemnity 8

10.Confidentiality and Privacy 8

11.Termination 9

12. Notices 10

13.Goods and Services Tax (GST) 11

12.Relationship of the parties 11

13.Dispute Resolution 11

14.Evaluation of the Initiative 12

15.Insurance 12

16.Rearrangement or Cancellation of Initiative 12

17.Force Majeure 13

18.Entire Agreement 13

19.Costs 13

20.Governing Law 14

21.Waiver 14

22.Variation of Agreement 14

23.Severability 14

24.Assignment and Novation 14

25.Machinery of Government 14

26.Joint and Several Liability 14

27.Clauses to Survive Termination 14


““AGREEMENT'>THIS AGREEMENT is made this day of 20.


(“the State”)

AND: [INSERT CORRECT LEGAL NAME] ([ABN/ACN]: [Insert ABN/ACN]) of [Insert address].

(the “Organisation”)


  1. The Organisation has requested sponsorship from the State for the Initiative.

  2. The State has agreed to sponsor the Initiative in accordance with the following terms and conditions.


  1. Definitions and Interpretation

1.1In this Agreement unless the context otherwise requires –

Address for Notices” means the addresses, emails and facsimile numbers of the parties set out in Items 1 and 2 of Schedule 1.

Advertising Materials” includes but is not limited to any materials used by the Organisation to promote, advertise or report on itself including advertisements (cinema, online, outdoor, print, radio and television), audio visual aids, brochures/newsletters/flyers, CDs and DVDs, displays, forms, invitations, media relations, merchandise, online activities, point of sale materials, publications, signage and social media.

Agreement” means this sponsorship agreement, any amendments permitted by this sponsorship agreement and any Schedules (including footnotes), annexures, and attachments to any Schedule.

Business Day” means any day except Saturday, Sunday and a public holiday in Brisbane, Queensland.

Claims” means all liabilities, expenses, losses, damages, costs (including legal costs) of any kind whatsoever.

Commencement Date” means the date the last party to this Agreement signs this Agreement.

Completion Date” means the date specified in Item 3A of Schedule 1.

Confidential Information” means in relation to a party, information that:

  1. is by its nature confidential;

  2. is designated by that party as confidential; or

  3. the other party knows or ought to know is confidential;

and includes:

  1. information comprised in or relating to any Intellectual Property of the party;

  2. information relating to the internal management and structure of the party or the personnel, policies and strategies of the party;

  3. information of the party to which the other party has access that has any actual or potential commercial value to the first party or to the person or corporation which supplied that information;

  4. in the case of the State, information relating to the policies, strategies, practices and procedures of the State;

  5. information in the party’s possession relating to the other party’s clients or suppliers and like information; and

  6. the terms of this Agreement and any negotiations in connection with or amendments to this Agreement;

but excludes information:

  1. in the public domain at the Commencement Date;

  2. that is or becomes generally available to the public other than as a result of a disclosure by the receiving party; or

  3. that becomes available to the recipient on a non-confidential basis from a source other than the discloser which has represented to the recipient that it is entitled to such information.

Delegates” means the person described in Items 1 and 2 of Schedule 1 as the State’s and the Organisation’s delegate respectively.

Development Environment” means the non live, beta or test environment within which the materials are conceptualised, designed or drafted whether electronically or otherwise

Expenditure Report” means a detailed report by the Organisation indicating how and when funds, including the Sponsorship Fee, were expended by it in relation to the Initiative.

Final Report” means a comprehensive report by the Organisation containing the information specified in Schedule 2.

Force Majeure” means an act, omission, cause or circumstance outside a party’s reasonable control including, without limitation, inclement weather, fire, storm, flood, earthquake, explosion, accident, enemy acts, war, sabotage, labour dispute, riot or civil commotion and an act or omission of a third party.

GST” means any tax, levy, charge or impost implemented under the GST Act.

GST Act” means A New Tax System (Goods & Services Tax) Act 1999 (Cwlth) and any amendments to that Act.

Initiative” means the initiative described in Item 3 of Schedule 1.

In-Kind Support” means the provision by the State to the Organisation of goods or services other than the Sponsorship Fee (if any) as set out in Item 8 of Schedule 1.

Intellectual Property” includes all copyright, trade mark, design, patents or any other proprietary rights, or any rights to registration of such rights existing in Australia or elsewhere or as protected by legislation from time to time, whether created before, on or after the Commencement Date, but excludes Moral Rights.

Milestone” means the milestone events or occurrences identified in Item 7 of Schedule 1.

Moral Rights” means the right of integrity of authorship, the right of attribution of authorship and the right not to have authorship falsely attributed, more particularly as conferred by the Copyright Act 1986 (Cwlth), and rights of a similar nature anywhere in the world whether existing before, on or after the Commencement Date.

Outcomes” means the objectives for the Initiative identified in Item 5 of Schedule 1.

Personal Information” has the same meaning as in the Information Privacy Act 2009 (Qld).

Publicity” includes any media release, statement, announcement or the like.

Relevant Target Audience” means the relevant target audience for the Initiative as specified in Item 4 of Schedule 1.

Restricted Logo” means the logo version of the Queensland Coat of Arms specified in Item 10 of Schedule 1.

Schedule” means a schedule to this Agreement.

Sponsorship Entitlements” means the benefits the State is to receive in consideration for its sponsorship of the Initiative as set out in Item 6 of Schedule 1.

Sponsorship Fee” means the total amount (if any) set out in Item 7 of Schedule 1, to be paid by the specified installments.

State Acknowledgment” means recognition of the State’s sponsorship of the Initiative in the form specified in Item 11 of Schedule 1.

Status Report” means a report detailing the progress made by the Organisation towards the planning of the Initiative and specifying individual actions taken to ensure that the Initiative will be completed in a timely and professional manner and in compliance with this Agreement, which addresses to the extent relevant, as a minimum, those matters specified in Schedule 2.

Term” means the period from the Commencement Date to the Completion Date.

1.2In this Agreement unless the context otherwise requires –

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