University High School Boosters Meeting Minutes



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University High School Boosters

Meeting Minutes

May 13, 2014

Attendees:

Andy Wittman, Doug Gillam, Susan Rink, Rod Bray, Tom Dulee, Wendy Smith, Denise Castillo, Andrea Markert, Lucy Morkin, Jane Lyman, Jennifer Trevarthan, Beth Adams, Roberta Trites, Tracy Patkunas

Agenda:


  • Welcome/Call to order/Roll call

  • Officer reports

    • Minutes

    • Reminder: Succession planning for 2014–2015 committees

  • Administration report

  • Old Business

    • Cello close out

  • New Business

    • Working session on registration packets

    • Boosters Post Prom/Senior Gift Procedure

    • Spirit Wear: Should all items with the “U” logo be reviewed by Boosters for proper logo and usage and pricing?

  • Committee reports

  • Adjourn




Notes


Call to order/Roll call

Andy Wittman called the meeting to order at 6:30.



Officer Reports

President Andy Wittman

  • Approval of April meeting minutes: Moved by Rod Bray; seconded by Tracy Patkunas. Minutes can be accessed on the UHS Booster website.

  • Reminder: Succession planning for 2015 committees - Committee chairs who will not be leading their committees for the 2014 – 2015 school year are identifying their replacements.

  • Invite ideas for increasing participation in Boosters next year. Suggestions included providing a magnet with Booster meeting dates to parents at registration, sending meeting reminder emails earlier, phone call follow-ups with first time visitors, giving people assignments and getting them involved with a sub-committee immediately

VP

Rod Bray

  • Need volunteers to help with registration on July 31. Please contact Rod if you’re interested.

Treasurer Doug Gillam

  • See report below

Administration Report (Andrea Markert)

  • Wendy Smith shared that U-High head football coach Dusty Burk has accepted a position as assistant principal in Pontiac. Hoping to identify his replacement before finals. (See announcement of new head coach Mike Troll on U-High home page.)

  • All the Spring concerts went well

  • Senior pictures are in

  • Awards and graduation ceremonies will be available live online

  • Seniors will receive a DVD of Class Night. At the request of the students, the end of Class Night was not broadcast.

  • Asbestos abatement begins June 3

  • Summer school begins June 9

  • Prom and After-Prom went very well. “It was a great night.”

  • Staffing:

    • Hired a physics teacher from Washington. May be in a position to offer AP Physics in the future.

    • Mr. Fritz will take Chemistry

    • Hiring to replace Mr. Burk

  • Incoming freshman class is full



Old Business

  • Cello funding request:

    • Orchestra has held two fundraisers – Rosati’s night and recycling

    • Suggestion that the remaining balance on the cello be funded with a grant. Moved by Roberta Trites; seconded by Lucy Morkin.

  • Dance request:

    • Suggestion to provide a $500 matching grant

    • Moved by Roberta Trites; seconded by Tracy Patkunas


New Business

  • Book store is available through Facebook again this summer

  • Suggestion to provide $7,000 in start-up funds to Promotions committee for spirit wear for next year. Moved by Tom Dulee; seconded by Tracy Patkunas

  • We’ve let Metcalf know they need to come to the Boosters Club when they’d like to create items that use the U-High logo

  • Reviewed documents for the registration packets - packets will go out at the end of June


Announcements (see the U-High website home page for more)


  • U-High Baseball Team burger “The Ringer” won the MeatHeads Burger Battle against Central Catholic. Proceeds from both schools were donated to the Collins family.



Committee Reports

After-Prom Tracy Patkunas

  • Great reviews for this year’s event

  • Broke about even – fund-raising vs costs of the event

  • Providing bills to Doug for payment

  • After-Prom committee will start fresh with $5,000 for next year.

  • Suggestion: Remaining funds in the account will be used by the 2014 class (the class that raised the funds) for a class gift to the school. Moved by Tom Dulee, seconded by Susan Rink.

    • Andrea will work with Bob Fitz and the Senate on a gift.

  • Still identifying parent(s) to lead the After-Prom committee for next year.

Alumni

Cory Roop

  • None

Band

Beth Adams

  • The concert band played its spring concert May 5. The seniors were recognized and IHSA and ILMEA awards were handed out.



  • The band will play for the following events:

    • Graduation: Sunday, May 18, 2:00 pm

    • Bloomington Memorial Day Parade: Monday, May 26, 9:00 am



  • Marching Band Camp will take place Aug. 4 - 8, 2014, and we are looking forward to a whole new class of incoming freshman to join the Marching Pioneers!

Chaperones

Kari Hamm

None

Choruses

Roberta Trites

None

Community Fundraising

Cory Roop

See the calendar of opportunities on the U-High Boosters website

Directory

Tami Masters

None

Faculty/Staff Appreciation

J. Trevarthan

  • Provided breakfast in April and planning Lunch for May

  • Many requests for recipes for donated items – working to create a U-High Cookbook in time for homecoming.

Hospitality

Denise Castillo

2014 Parent Reception for Freshmen Orientation


  • Date - May 7, 2014, 4:00-8:00pm




  • Served Lemonade, Ice tea, fresh fruit, vegetables/dip, crackers/cheese







  • Hospitality Volunteers helped with Reception set-up/serve and clean-up, and donated items of food and drink to be served.




  • Served Administration and staff involved a grab n’ go sandwich dinner, due to the early start of the evening. Dinner set-up, in the Main Office, included 36 sandwiches from Panera, with chips, cookies and water bottles.




  • Expenses for the evening were $256, the cost of the Panera sandwiches and chips. Cookies and water bottles needed for the dinner were donated.




  • Please help Denise welcome co-chair Chris Bray for next year

Parent Support Network

Steve Evans

None

Promotions Joyce Brooks

Purpose: To promote University High School through the sale of clothing and other merchandise.  We are not out to make a big profit for Boosters, nor do we stock merchandise that is sport specific. 

Promotions Report – April 2014

  • Spring orders are complete and distributed. Profit from spring sales totaled $388.

  • Freshman testing and the end of year blow out sale were successful. Sales included leftover spirit wear from the year and the majority of Freshman t-shirts. Total sales were $4,718.50.

  • Will be working in June/July on an order for large spirit wear order to sell at Registration in August. A planned online order will run shortly after/concurrently to complete Fall sales.

  • Michele Wittman will be assuming responsibility for promotions for the 2014-15 school year.



  • Consider offering U-High flags – a popular item from registration in past years.




Raffle

Gina Fritz (Jane Lyman)

At registration – offering U-High crest on coffee mugs. Ordering two-year supply. Mugs not available anywhere else.

Sports

Andy Mosele



Adjourn

Motion to adjourn by Doug Gillam; seconded by Rod Bray; meeting adjourned at 7:45.



Next meeting

Tuesday, Sept. 2, 2014, at 6:30 p.m. in the U-High library.




© 2004 Harvard Business School Publishing. All rights reserved.




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