User Manual Oromiya Portal System

Password Policies

Password policies can help to enhance the security of your portal. Using password policies, you can set password rules such as password strength, frequency of password expiration, and more. Additionally, you can apply different rule sets to different sets of portal users.

If you are viewing a page other than the Control Panel, go up to the Dock and select the Control Panel. Next, click on the Password Policies link on the left side of the screen in the Portal category. You will see that there is already a default password policy in the system. You can edit this in the same manner as you edit other resources in the portal: click Actions and then click Edit. You will then see the Password Policy settings form:

Changeable: Selects whether a user can change his or her password.

Change Required: Selects whether a user must change his or her password upon first log in.

Minimum Age: You can choose how long a password must remain in effect before it can be changed.

Syntax Checking: Allows you to choose whether dictionary words can be in passwords as well as the minimum password length.

Password History: Keeps a history (with a defined length) of passwords and won't allow users to change their passwords to one that was previously used.

Password Expiration: Lets you choose an interval where passwords can be active before they expire. You can select the age, the warning time, and a grace limit.

Lockout: Allows you to set the number of failed log in attempts before a user's account becomes locked. You can choose whether an administrator needs to unlock the account or if it becomes unlocked after a specific duration. From the list of password policies, you can perform several other actions.

Edit: Brings you to the form above and allows you to modify the password policy.

Permissions: This allows you to define which Users, User Groups, or Roles have permissions to edit the Password Policy.

Assign Members: Takes you to a screen where you can search and select users in the portal to be assigned to this password policy. The password policy will be enforced for any users who are added here.

Delete: This shows up for any password policies that you add beyond the default policy. You cannot delete the default policy.

4. Content management

   1. Web content related portlets

Web Content is a textual content which will be published to a web page. Oromia Portal has a built in Content Management System (CMS) called Oromia Portal Web Content. With Oromia Portal Web Content, you can quickly build pages and load them up with content. Oromia Portal Web Content is a set of portlets that manipulate and display Web Content.

Oromia Portal Web Content includes an Image Gallery and a JSR-170 Document Library. Other Web Content-related portlets include:

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  Web Content Display
  
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  Web Content List
  
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  Web Content Search
  
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  Document Library
  
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  Document Library Display
  
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  Recent Documents
  
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  Image Gallery
  

We will now take the concepts you have learned so far and apply them to Oromia Portal's Content Management System. You will create several content management users with different roles. These users will be part of a simple content management workflow for creating and approving content. You will be editing the public home page for the portal in the Guest community




Figure 4.1. Web content Addition form

1. Adding Web content

To add web content, first login to the system using your username and password. If your username and password have the administrator privilege, then the dock will be displayed.

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  Hover your mouse over the dock now, from the many links click the Control Panel.
  
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  Navigate to the Control Panel
  
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  Under the Content heading, select the Web Content link
  
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  If not selected, click on the Web Content tab
  
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  Click on the Add Web Content button and you will get a form like in figure 4.2.
  
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  Give the web content a name (For example let’s give it a name Oromia Content) and add the content in the body part.
  
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  You can add picture, link a text or anchor a text, edit the alignment of a text and do many more edition in this form.
  
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  W
  hen you finish adding your content, click the Save button if your privilege is only adding content. But click the Save and Approve button if you have a privilege on approving the added content.
  

Figure 4.2. Web content Edition form

2. Web content Display

To add web content Display, first login to the system using your username and password. If your username and password have the administrator privilege, then the dock will be displayed.

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  Hover your mouse over the dock, from the many links click the Add Application.
  
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  Click Add Application and add the Web Content Display portlet to this page.
  
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  Click on Select Web Content which is found on the bottom left of the web content display form and select Oromia Content which you added in the Adding web content part.
  
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  Click on the Return to Full Page link in the Web Content Display portlet and verify.
  

3. Web content List

The Web Content List portlet displays lists of web content. Users can click on the web content in order to read it. Administrators can configure the portlet to display the web content types they want.

T
o add web content List, first login to the system using your username and password. If your username and password have the administrator privilege, then the dock will be displayed.

Figure 4.3. Web Content Edition Form

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  Hover your mouse over the dock, from the many links click the Add Application.
  
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  Click Add Application and add the Web Content List portlet to this page. A Web Content List will be displayed on the page.
  
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  In the middle of the Web Content List their will be a “Please configure this portlet to make it visible to all user” message written in blue displayed.
  
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  Click this message, and the figure 4.3 will be displayed.
  
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  Form this figure makes your edition.
  
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  Clicks on the Return to Full Page link in the Web Content Display portlet and verify.
  

4. Web content search

The Web Content Search portlet searches the web content and returns a result. Results can be clicked on and the web content can be read.

To add web content Search, first login to the system using your username and password. If your username and password have the administrator privilege, then the dock will be displayed.

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  Hover your mouse over the dock, from the many links click the Add Application.
  
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  C
  lick Add Application and add the Web Content search portlet to this page.
  
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  A Web Content Search portlet will be displayed on the page.
  

Figure 4.4.Documetn Library Portlet

5. Document Library

Oromia Portal Document Library portlet empowers users to access and update documents simultaneously, and all versions of the documents are preserved. The

Document Library is part of Oromia Portal's content management suite of portlets. It is a non-instanceable portlet, which means that there is one instance of the portlet per community, organization or page.

The Document Library can be accessed through the Control Panel, by clicking the Document library under Content link. You can also access the document library using the Add application from the dock. Under Content Management link the Document library and the document library portlet will be displayed on the page.

How to add a document

1. 
   Click the Add Folder button, a new form will appear.
   
2. 
   In the new form give the name and descriptions for the folder and click the save button.
   
3. 
   As u can see your folder name will be displayed just like figure 4.4.
   
4. 
   Click the folder name you added, then you will see a form just like in figure 4.5.
   
5. 
   From this form click the Add document button, browse and select the document you want to enter then click open
   
6. 
   T
   he document you selected will be entered in the folder you created above.