Request for offer (rfo) fre-w-5555

GOAL Sierra Leone

REQUEST FOR OFFER (RFO) FRE-W-5555

PRE – POST EXPOSURE SURVEY FOR MIDTERM EVALUATION OF EU-NSA PROJECT IN SIERRA LEONE

1. 
   Description of requirements:
   

GOAL is seeking offers from eligible consultants to do pre-post survey for NSA/EU project. The overall objective aims at building capacities of NSAs, LAs, and Government to deliver quality basic social services to EVCY by strengthening referral pathways from Street to School.

1.3.1 The project specific Objectives are to:

1. 
   Strengthen and consolidate NSA, LA, and Government networks and partnerships to improve accessibility and quality of services for EVCY;
   
2. 
   Empower NSAs to contribute to policy-making processes by actively participating in advocacy campaigns that positively impact EVCY;
   
3. 
   Ensure the provision of integrated, quality basic social services along a coordinated referral pathway to reduce EVCY vulnerability.
   

Timeframe

Issue date: 16/06/2016

Deadline: Submit offers by 6/07/16, 17:00 GMT

2. 
   Instruction to Bidders
   

By submitting your Offer, the Bidder accepts in full the conditions of this RFO, waiving your company conditions of sale.

Please read all instructions, terms and conditions carefully, and ensure your response is provided on time as failure to do so may result in rejection of your bid.

If clarification is required regarding this tender please send your query to [e-mail]

Please include the tender reference number ‘FRE-W-5555 and words “clarification required” in the subject line. Your query will then be forwarded to the relevant person.

3. 
   Submitting Offers
   

Please submit offers by email to the following address:

[e-mail]

Subject heading should include the following reference: FRE-W-5555 Consultancy for GOAL Sierra Leone Project
Offers can also be submitted in hard copy to either of the following addresses. Please ensure FRE-W-5555 is clearly marked on the outer envelope.
GOAL Sierra Leone

89s Main Road Congo Town,

Freetown, Sierra Leone

Offers not submitted to the address and including the above reference may not be considered. Offers must be submitted by 17:00 GMT on 06/07/16

4. 
   Selection Criteria
   

• 
  Known reliability in delivery quality service base on TOR
  
• 
  Relevant field/country experience
  
• 
  Relevant sector specific technical experience & qualifications
  
• 
  Technical proposals showing clear methodology and approach for the assignment;
  
• 
  Budget estimate (the budget should be itemised on daily basis )
  
• 
  Tentative work plan for the assignment
  
• 
  Detailed and relevant CVs of key person/s undertaking the task
  
• 
  Sample evaluation document or links on where to access samples;
  
• 
  Relevant Consultancy experience
  
• 
  Presentation and writing skills evident from the proposal
  
• 
  Demonstrated understanding of the work proposed in the TOR
  
• 
  Clarification of methodology
  
• 
  Cost/budget
  

5. 
   INFORMATION/DOCUMENTATION REQUIRED
   

• 
  Technical proposals showing: clear methodology, approach for the assignment and tentative work plan.
  

• 
  Business Registration with NRA Tax clearance
  
• 
  Certificate of registration up-dated version
  
• 
  Relevant Professional staff CV
  
• 
  Referee of previous service – Telephone number and contact name
  
• 
  Detail breakdown of cost
  
• 
  Sample evaluation document or links on where to access samples.
  

6. 
   Information required
   

All interested consultants are also requested to submit the EOI form annexed I below and provide a 2 page response to the 9 questions set out below

Please note the following;

• 
  Responses received without a duly complete or incomplete form will not be considered
  
• 
  A response to this request does not automatically ensure selection
  
• 
  GOAL reserves the right to change or cancel the requirements at any time and to require with additional conditions in subsequent stages of the process.
  
• 
  Consultants will be selected in accordance with the procedures set out in GOAL’s procurement procedure.
  
• 
  Selection and contracting will be made from responses to this notification.
  

7. 
   Conditions of RFO
   

• 
  GOAL reserves the right to deal with any offer of its choice or any or all parts of the Offer and to purchase items from various Offers. GOAL is not bound to accept the lowest offer or any offer.
  
• 
  This document is not a contract or an offer into a contract, but is a request for a quotation for the product indicated in the RFO annex
  
• 
  GOAL does not undertake to pay by letter of credit or in advance of delivery.
  
• 
  Respondents are bound by their offer for a period of 60 days as from the closing date of bids. If the validity of your offer is less than 60 days, or more than 60 days’ timeframe please specify.
  
• 
  GOAL is in no way responsible for any costs associated with preparing the RFO response.
  
• 
  GOAL reserves the right to alter the dates of the timetable.
  
• 
  GOAL reserves the right to alter/amend award criteria.
  
• 
  GOAL will inform each respondent to the results of the decision on their offer. GOAL is not obliged to justify or explain selection to any respondent.
  
• 
  Any queries about this RFO should be addressed in writing to GOAL Sierra Leone via email on
  

[e-mail]

• 
  Any contract that results from this tender will be subject to GOAL Sierra Leone standard Terms and Conditions.
  

Annex 1

Expression of Interest Form

Please fill in page 1 Fact Sheet by right clicking on the text box to add text. Please send the form in its entirety and submit it to us electronically;

Full Name (Company or Individual);


Type of organisation;

Title; Mr. Ms. Mrs. Dr.

First Name;

Last Name;

Job Title;

Mobile Number; (Incl country/city code)

Fixed Ph. Number; (Incl country/city code)

Official e-mail address;

Office postal address;



City;

State;

Postal Code;

Country;

Website Address;

Alternative contact person;

Please respond to the following 7 mandatory questions below in a narrative not exceeding 2 pages.

Information on you or your teams’ capacity to conduct the consultancy;

1. 
   Availability for the assigned works;
   
2. 
   The proposed make up of your team;
   
3. 
   Staff capacity (CV’s of the prospective team members) and key technical competencies relevant to this evaluation;
   
4. 
   A description of the programme/consultancy or other experience specifically in the area of survey for EU NSA
   
5. 
   Knowledge or experience of GOAL as an organization;
   
6. 
   Countries your team has experience of working in and relevant language skills;
   
7. 
   Two references (one of your own choice and the other from your last client/employer);
   

Annex 2


Detail ToR for Pre-Post Exposure Survey for NSA/EU project

1.0 Background to the Children and Empowerment Programme (CEP)

The Protection and Empowerment Unit began in 1999 with funding from Irish Aid, to address the needs and rights of children associated with fighting forces, street children and child sex workers. The aim was to meet their basic needs of shelter, food and education, as well as providing them with alternative life choices. The programme response involves direct service provision to individuals through the Case management team and the strengthening of community structures to enhance advocacy, identification and response systems at community level. The unit presently has funding from major institutional bodies such as the EU and Irish Aid implementing activities supporting the post ebola response to children and families affected by as well as non-emergency related protection activities targeted at children at risk on the street and those in exploitative situations such as child labourers, children and adults in commercial sex work, vulnerable groups such as those in residential units (interim care centres and juvenile correctional centres). In addition activities also include the provision of non-formal educational (NFE) activities and support in accessing vocational skills training enabling and empowering vulnerable and marginalised children and youths.

1.2 Background to NSA project.

Between 2012-2014, GOAL CEP implemented a project titled ‘Challenging Child Labour in Sierra Leone’ aimed at working with National Non-Governmental Organisations (NNGOs) to identify child labourers in Freetown, Western Urban Area, and Tongo Fields and Kenema Town, Kenema District, and provide them with a tailored package of reintegration services. During the implementation of that project, GOAL identified serious gaps in capacity of the Non State Actors (NSAs), Local Authorities (LAs), and Government at the community level (Child Welfare Committees (CWCs) and Family Support Units (FSUs) in particular) to provide quality basic social services to child labourers and other Extremely Vulnerable Children and Youth (EVCY).

The EUNSA 2015- 2016 project seeks to build and strengthen capacities of and partnerships between NSAs, LAs, and Government to enable them to deliver quality basic social services to one of the most vulnerable sections of the population of Sierra Leone and empower NSAs to be more involved in policy making processes. This will strengthen NSA’s role as effective development actors and enable them to participate more meaningfully in poverty reduction and sustainable development strategies. The project aligns closely with the global objective of EU - to consolidate and strengthen the capacities and roles of NSAs and LAs - in particular locally based structures - to contribute to the achievements of the Millennium Development Goals (MDGs) in Sierra Leone.

Through this project, GOAL sought to contribute to EU efforts to; improve the human development status of the Sierra Leone population, consolidate NSA/LA/Government partnerships and networks to improve service delivery, and facilitate increased NSA participation and impact on policy formulation and implementation. This would be achieved by focusing on principles of inclusivity, subsidiarity, complementarity and sustainability. The project is implemented in two main locations in Western Area and Kenema, through four partners with three in Freetown (St Georges Foundation, Sierra Leone Social Aid Volunteers and Integrated Children and Youth Initiative) and Ben Hirsch in Kenema district.

1.3 Project objective:

The overall objective aims at building capacities of NSAs, LAs, and Government to deliver quality basic social services to EVCY by strengthening referral pathways from Street to School.

1.3.1 The project specific Objectives are to:

4. 
   Strengthen and consolidate NSA, LA, and Government networks and partnerships to improve accessibility and quality of services for EVCY;
   
5. 
   Empower NSAs to contribute to policy-making processes by actively participating in advocacy campaigns that positively impact EVCY;
   
6. 
   Ensure the provision of integrated, quality basic social services along a coordinated referral pathway to reduce EVCY vulnerability.
   

Project core indicator: 50% of partner NNGOs, and targeted CWCs, FSUs, and schools with better functioning systems that support the delivery of quality basic social services to EVCYs.
1.4 The purpose of the survey.

This survey seeks to establish functionality of the referral support system and analyse the effectiveness of the referral pathways. The assessment will synthesise overall project performance using secondary information from pre-project start and post exposure process to provide progress status on referral. The following indicators will be of interest:

• 
  # of cases referred
  
• 
  # of cases managed
  
• 
  # of cases closed
  
• 
  Knowledge of child protection among service-providers
  
• 
  Knowledge of referral pathway
  
• 
  Challenges to providing quality social services to EVCYs
  
• 
  Gaps in referral pathway
  

1.4.1 Specific objectives of the survey:

• 
  To assess progress and effectiveness of NSA, LA, Government system in improving accessibility and quality of EVCY services in schools.
  
• 
  To ascertain changes in pre-post exposure performance for the project indicators.
  
• 
  To identify gaps and project areas for improvement.
  

1.5 Target respondents

The assessment will target 30 schools partnering with goal. The key respondents are both custodians and participants of school environments, including but not limited to:

• 
  Teachers: referral pathway knowledge, PFA knowledge, comfort level to refer and deal with complex cases, support by administration in referrals;
  
• 
  Peer educators: referral pathway and CP knowledge, knowing how to deal with peers if protection issues arise, comfort discussing with teachers/school administration. All pre and post-test findings should detail information relating to the under listed;
  

• 
  CWCs (45): referral pathway knowledge, PFA knowledge, comfort level to refer and deal with complex cases;
  
• 
  FSUs (7): referral pathway knowledge, PFA knowledge, comfort level to refer and deal with complex cases;
  
• 
  MoE: the Ministry of Education is a key stakeholder during the implementation. Clear consultations will be required to understand their contribution in referral pathway knowledge, PFA knowledge, facilitating referral and deal with complex cases, support by administration.
  

Other contextual issues for consideration during the assessment:

The CPMIS (Primero) system was established and used for project case management (including referrals) in the system. The CPMIS is government managed and supervised. It’s expected that a meta-analysis of collected information will be conducted to understand how this information has been used by the Ministry to inform improvements in the referral system.

1.6 Indicative gold standards for a functioning referral systems

• 
  All issues receive a response within a certain period of time (depending on urgency)
  
• 
  Cases are referred through proper channels
  
• 
  Confidentiality is adhered to
  
• 
  Re-traumatization is minimized
  
• 
  EVCY is given ownership in decision making
  
• 
  Cases are followed up weekly at minimum depending on level of vulnerability
  
• 
  Administration in CWCs, FSUs and schools which supports systems for responding to protection issues - inclusive of allocating adequate resources
  

1.7 Methodology

GOAL proposes the use of mixed approaches with involvement of key stakeholders outlined in 1.5 of the ToR. However the consultant is expected to propose appropriate methodologies for undertaking the assignment based on his/her professional expertise in the education field. A list of potential stakeholders to be consulted will be provided to the consultant. The suggested research tools are individual interviews with partners, questionnaire, focus group discussions, and document review. Again the consultant must outline all data collection tools to be used for the assignment. GOAL will offer technical support to ensure that pre and post indicators are well addressed by the developed tools.

Owing to the fact that the project baseline was not established at initial stages of implementation, this assessment will also serve as a baseline data collection/establishment. The consultant(s) are expected to define an explicit methodology that helps provide a two-pronged data capture approach for both pre and post exposure status.

1.8 Timing

The assessment is slated to be conducted in June 2016 and will last a minimum of 30 days in total including report writing.

1.9 Outputs and structure of the report

The final report shall be submitted no later than one week from the date of receipt of comments from GOAL management, structure as follows:

• 
  2 pages –narrative summary of findings, conclusions and recommendations.
  
• 
  10 pages - Major findings of as per the assessment criteria.
  
• 
  45 pages – of actual report, containing;
  
  • 
    Background information
    
  • 
    Introduction and purpose of assessment,
    
  • 
    Approach and methodology,
    
  • 
    Key findings,
    
  • 
    Conclusions and recommendations.
    
  • 
    Any information beyond maximum of 45 pages should be presented as annex to the report.
    

2.0 Profile of consultant(s)

The consultants should have the following expertise:

• 
  Good understanding of education sector programming;
  
• 
  Experience in assessing education related interventions;
  
• 
  At least a masters degree either in education or other related field, or higher profile/qualifications in education preferred;
  

• Good analytical and documentation skills;

• Excellent command of English oral and written;

• Good understanding of Sierra Leone education systems.
2.1 How to apply:

The consultants are invited to submit expressions of interest (EOI) for the assignment accompanied with the following documents:

• 
  Technical proposals showing clear methodology and approach for the assignment;
  
• 
  Budget estimate (the budget should be itemised);
  
• 
  Tentative work plan for the assignment;
  
• 
  Detailed CVs of key person/s undertaking the task;
  
• 
  Sample evaluation document or links on where to access samples.