Capitol Collegiate Academy

Staff Responsibilities

All employees are responsible for their own safety, as well as that of others in the workplace. Capitol Collegiate will rely upon its employees to ensure that work areas are kept safe and free of hazardous conditions. Employees will report any unsafe conditions or potential hazards to their supervisor immediately. If an employee suspects a concealed danger is present on Capitol Collegiate’s premises, or in a product, facility, piece of equipment, process, or business practice for which the school is responsible, the employee will bring it to the attention of the Head of School or another member of the administrative team immediately. The school’s administration will arrange for the correction of any unsafe condition or concealed danger immediately and will contact the Head of School regarding the problem.

Periodically, Capitol Collegiate may issue rules and guidelines governing workplace safety and health. All employees will familiarize themselves with the rules and guidelines, as strict compliance will be expected. Failure to comply with rules and guidelines regarding health and safety or work performance will not be tolerated.

Employees will be encouraged to report any workplace injury or accident to their supervisor as soon as possible, regardless of the severity of the injury or accident. If medical attention is required immediately, supervisors will assist employees in obtaining medical care, after which the details of the injury or accident must be reported.

2. 
   Criminal Background Checks
   

Employees and contracted service providers of Capitol Collegiate will be required to submit to a criminal background check and finish a criminal record summary as required by Education Code Sections 44237 and 45125.1. New employees must submit two sets of fingerprints to the California Department of Justice for the purpose of obtaining a criminal record summary. The Head of School will monitor compliance with this policy and report to the Board of Directors on an annual basis. The Capitol Collegiate Board Chair will monitor the fingerprinting and background clearance of the Head of School. People who will volunteer outside of the direct supervision of a credentialed employee will be fingerprinted and receive background clearance prior to volunteering without the direct supervision of a credentialed employee.

3. 
   Child Abuse Reporting
   

Capitol Collegiate will adhere to the requirements of California Penal Code Sections 11164 and 11166 regarding child abuse reporting. All employees must report to the proper authorities if they suspect that a student is subject to the following:

• 
  Sexual assault
  
• 
  Neglect
  
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  Willful cruelty or unjustifiable punishment
  
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  Cruel or inhuman corporal punishment or injury
  
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  Abuse in out-of-home care
  

The reporting person need only be "reasonably suspect" that abuse or neglect has occurred; the reporting person does not have to prove abuse. The Head of School will work with all faculty and staff members to make sure all appropriate steps are taken if a child abuse situation occurs. All faculty and staff will understand that it is their duty and responsibility to report any suspicions of child abuse. Staff will understand that under California law, anyone who fails to report an incident of known or reasonably suspected child abuse or neglect is guilty of a misdemeanor punishable by up to six months confinement in a county jail or by a fine of one thousand dollars ($1,000) or by both. Staff will not be made to investigate any incident, only report to the principal and proper authorities.

Capitol Collegiate staff will complete a written report of the situation and immediately notify the Department of Children Services. If necessary, the Sacramento Police Department will be informed of the situation as well. The reporting person will be responsible for providing all the necessary information and child abuse reports to the Department of Children Services and/or Sacramento Police Department since he/she will be most knowledgeable of the situation.
Should it be necessary to remove the child from school, Capitol Collegiate staff will obtain the contact information of the agency person removing the child. This information will be placed in the student's record and made available to the parents.

4. 
   Medication
   

Capitol Collegiate will adhere to Education Code Section 49423 regarding administration of medication in school.
Students requiring prescription medications and other medicines during school hours will be accommodated. Parents must bring medication to the office in the original containers, with the name of the prescribing physician, the name of the student, and dispensing instructions. Parents will complete the appropriate form authorizing school staff to administer medication. Designated staff will put medications in a locked cabinet or refrigerate as needed. Designated staff will log times for administering medications for each student and will establish a reminder system to ensure that students are called and medications are dispensed at the appropriate times. In cases where medications are long-term prescriptions, designated staff will provide parents with one week's notice to alert them that additional medications are needed.

5. 
   TB Testing
   

All employees of Capitol Collegiate will be tested for tuberculosis prior to commencing employment and working with students as required by Education Code Section 49406.

6. 
   Medical and Immunization Records
   

All students enrolled at Capitol Collegiate will be required to provide records documenting immunizations as is required at public schools pursuant to Health and Safety Code Section 120325-120375, and Title 17, California Code of Regulations Sections 6000-6075. Students’ medical records will be kept on file at the school and made available to school staff as necessary to protect student safety and confidentiality.

7. 
   Vision, Hearing, and Scoliosis Screenings
   

Capitol Collegiate will adhere to Education Code Section 49450, et seq., as applicable to the grade levels served by the school. Students will be screened for vision, hearing and scoliosis to the same extent as students attending non-charter public schools.

8. 
   Blood Borne Pathogens
   

Capitol Collegiate will meet state and federal standards for dealing with blood borne pathogens and other potentially infectious materials in the work place. The Capitol Collegiate Board will establish a written infectious disease control plan designed to protect employees and students from possible infection due to contact with blood borne viruses, including human immunodeficiency virus (“HIV”) and hepatitis B virus (“HBV”).
Whenever exposed to blood or other bodily fluids through injury or accident, staff and students will follow the latest medical protocol for disinfecting procedures.

9. 
   Harassment
   

Capitol Collegiate is committed to providing a school that is free from sexual harassment, as well as any harassment based upon such factors as race, religion, creed, color, national origin, ancestry, age, medical condition, marital status, sexual orientation, or disability. We will develop a comprehensive policy to prevent and immediately remediate any concerns about sexual discrimination or harassment at Capitol Collegiate (including employee to employee, employee to student, and student to employee misconduct). Inappropriate behavior of this nature is very serious and will be addressed in a harassment policy that will be developed.

10. 
    Emergency Preparedness
    

Capitol Collegiate will create and adhere to an Emergency Preparedness Plan drafted specifically to the needs of the school site in conjunction with law enforcement and the Fire Marshall. This handbook will include detailed responses for the following:

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  Fire—Fire drills will be held at least once every month. Office personnel will maintain a record of fire drills held and total required time for complete evacuation.
  
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  Disaster/Earthquake—Disaster/earthquake drills will be conducted at least once a year.
  
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  Bomb/Terrorist Threats – Bomb/Terrorist drills will be conducted at least once a year.
  
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  Evacuation Plans – Plan will be used for any emergency where evacuation is necessary and will be created prior to the first day of school.
  
  
  

11. 
    Annual Training
    

Annual training for staff provided by competent trainers on:

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  Sexual Harassment Prevention – Sexual harassment prevention, as required by Government Code section 12950.1 (such training may be provided biannually if consistent with applicable law);
  
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  Mandated Reporter Requirements – The mandated reporter requirements under the Child Abuse and Neglect Reporting Act;
  
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  Anti-discrimination Laws – Anti-discrimination laws applicable too charter schools, including FEHA and Education Code section 220; and
  
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  Uniform Complaint Procedure – The uniform complaint procedure (UCP)
  

12. 
    Volunteers
    

The adoption of the District’s policy and regulation regarding the use of volunteers

13. 
    Construction
    

Policies that ensure that if the charter school’s facilities are at any time under construction or remodeling, contractors engaged in such construction or remodeling comply with Education Code section 45125.1.

HEALTHY SCHOOLS ACT
In full compliance with federal nutrition guidelines, Capitol Collegiate will adhere to the requirements of California Education Code Section 17608 regarding pest management. A policy will be drafted to address the management of pests while minimizing the use of pesticides, and applying preventative measures. The policy will fit appropriate components of the Integrated Pest Management (IPM) Policy adopted by the Board of Education in March, 1999.

FOOD SERVICE PROGRAM
Capitol Collegiate will contract with an outside agency for its food service needs. Eligible students will be provided meals for free or at a reduced rate in accordance with the Federal Lunch Act. Capitol Collegiate will be responsible and accountable for filing all documents necessary for operating the food service program, as well as for reimbursement from the State.

INSURANCE REQUIREMENTS
No coverage shall be provided to the charter school by the District under any of the District’s self-insured programs or commercial insurance policies. Capitol Collegiate will secure and maintain, as a minimum, insurance as set forth below with insurance companies acceptable to the District [AM Best A-, VII or better] to protect the charter school from claims which may arise from its operations. Each charter school location shall meet the below insurance requirements individually.
It will be Capitol Collegiate’s responsibility, not the District’s, to monitor its vendors, contractors, partners or sponsors for compliance with the insurance requirements.
The following insurance policies are required:

1. 
   Commercial General Liability coverage of $5,000,000 per Occurrence and in the Aggregate. The policy shall be endorsed to name the Sacramento City Unified School District and the Board of Education of the City of Sacramento as named additional insured and shall provide specifically that any insurance carried by the District which may be applicable to any claims or loss shall be deemed excess and the charter school's insurance primary despite any conflicting provisions in the charter school's policy. Coverage shall be maintained with no Self-Insured Retention above $15,000 without the prior written approval of the Office of Risk Management for the SCUSD.
   

2. 
   Workers' Compensation Insurance in accordance with provisions of the California Labor Code adequate to protect the charter school from claims that may arise from its operations pursuant to the Workers' Compensation Act (Statutory Coverage). The Workers’ Compensation Insurance coverage must also include Employers Liability coverage with limits of $1,000,000/$1,000/000/$1,000,000.
   
3. 
   Commercial Auto Liability coverage with limits of $1,000,000 Combined Single Limit per Occurrence if the charter school does not operate a student bus service. If Capitol Collegiate provides student bus services, the required coverage limit is $5,000,000 Combined Single Limit per Occurrence.
   
4. 
   Fidelity Bond coverage shall be maintained by Capitol Collegiate to cover all charter school employees who handle, process or otherwise have responsibility for charter school funds, supplies, equipment or other assets. Minimum amount of coverage shall be $50,000 per occurrence, with no self-insured retention.
   
5. 
   Professional Educators Errors and Omissions liability coverage including Sexual Molestation and Abuse coverage, unless that coverage is afforded elsewhere in the Commercial General Liability policy by endorsement or by separate policy, with minimum limits of $3,000,000 per occurrence.
   
6. 
   Excess/Umbrella Insurance with limits of not less than $10,000,000 is required of all high schools and any other school that participates in competitive interscholastic or intramural sports programs. 
   
7. 
   Contents Coverage of $250,000 to cover the Charter School’s equipment in the event of a fire or other property loss if the Charter School is located on District property.
   

*Coverage and limits of insurance may be accomplished through individual primary policies or through a combination of primary and excess policies.

The policy shall be endorsed to name the Sacramento City Unified School District and the Board of Education of the City of Sacramento as named additional insured and shall provide specifically that any insurance carried by the District which may be applicable to any claims or loss shall be deemed excess and the charter school's insurance primary despite any conflicting provisions in the charter school's policy.

EVIDENCE OF INSURANCE

Capitol Collegiate shall furnish to the District’s Office of Risk Management and Employee Benefits located at 5735 47^th Avenue, Sacramento, CA 95824 within 30 days of all new policies inceptions, renewals or changes, certificates or such insurance signed by authorized representatives of the insurance carrier. Certificates shall be endorsed as follows:

“The insurance afforded by this policy shall not be suspended, cancelled, reduced in coverage or limits or non-renewed except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the District.”
Facsimile or reproduced signatures may be acceptable upon review by the Office of Risk Management and Employee Benefits. However, the District reserves the right to require certified copies of any required insurance policies.
Should Capitol Collegiate deem it prudent and/or desirable to have insurance coverage for damage or theft to school, employee or student property, for student accident, or any other type of insurance coverage not listed above, such insurance shall not be provided by the District and its purchase shall be the responsibility of the school.
Additionally, the charter will at all times maintain a funds balance (reserve) of its expenditures as required by section 15543, Title 5 of the California Code of Regulations. Currently, the required reserve is 5% of total operational expenditures.

ELEMENT 7 - Racial and Ethnic Balance

“The means by which the school will achieve a racial and ethnic balance among its pupils that is reflective of the general population residing within the territorial jurisdiction of the school district to which the charter petition is submitted.” Ed. Code § 47605 (b)(5)(G)