Epidemiology module of practical skills for mbbs student

Conducting Effective Review Meetings

In order to conduct effective review meetings with health workers and staff from other line departments, NGOs and community members, you should:

• 
  ƒ Set clear objectives for the meeting.
  
• 
  ƒ Prepare and circulate an agenda with the list of the topics to be covered; resources required and the time duration.Do not deviate from the agenda and ensure that set objectives are met. (See Table 8.3)
  
• 
  ƒ Assign, to concerned supervisors and colleagues, talks on specific technical topics.
  
• 
  ƒ Assign responsibilities of logistics support to a designated staff member.
  
• 
  ƒ Identify the meeting participants and the chairperson.
  
• 
  ƒ Inform the participants in advance of the venue and date. To avoid cancellation of the meeting due to competing priorities, share in advance the dates of meeting at Block / District level and with other nodal officers. Otherwise, delegate the responsibility of chairing the meeting to another colleague.
  
• 
  ƒ Ensure that the meeting is focused and participatory and not just collection of monthly reports. Keep listening and summarizing the key points raised after intervals.
  
• 
  ƒ Ensure that minutes are taken with actionable points and time-lines.
  
• 
  ƒ Forward unresolved issues to block/district level for necessary actions.
  
• 
  ƒ Share the tentative dates of the next meeting.