United nations environment programme

Appendix 9: Summary of reporting requirements and responsibilities

Project title:

Strengthening national biodiversity and forest carbon stock conservation through landscape-based collaborative management of Cambodia’s Protected Area System as demonstrated in the Eastern Plains Landscape (CAMPAS project)

Reporting requirements	Due date	Responsibility
Inception report	Three months after project effective initiation	Oversight: Natl. Project Coordinator Implementation: Chief Technical Advisor Specific consultants Project support team
Procurement plan (goods and services)	Two weeks before project inception workshop	Natl. Project Coordinator Chief Technical Advisor UNEP Task Manager
Inception workshop report	One month after project inception workshop	UNEP Task Manager Natl. Project Coordinator Chief Technical Advisor Project support team
Expenditure report with explanatory notes and spreadsheets	Quarterly, two weeks after 30 March, 30 June, 30 September, 31 December of each year	Natl. Project Coordinator Chief Technical Advisor Project financial administrator
Quarterly cash advance request and details of anticipated disbursements	Prior to next Quarter or when required	Natl. Project Coordinator Chief Technical Advisor Project financial administrator
Supervision Plan	Before the end of the project inception phase	UNEP Task Manager
Progress reporting	Half-yearly before 31 January and 31 July	Natl. Project Coordinator Chief Technical Advisor
Audited report for expenditures for year ending 31 December	Yearly on or before 30 June	Natl. Project Coordinator Chief Technical Advisor Project financial administrator
Inventory of non-expendable equipment	Yearly on or before 31 January	Natl. Project Coordinator Chief Technical Advisor Project financial administrator
Co-financing report	Yearly on or before 31 July	Natl. Project Coordinator Chief Technical Advisor Project financial administrator
Project Implementation review (PIR)	Yearly on or before 31 August	Natl. Project Coordinator Chief Technical Advisor
Minutes of project steering committee meetings	Twice a year (or as relevant)	Steering Committee Chairperson
Mission reports (response to aide memoir)	Within 1 week of return	Natl. Project Coordinator Chief Technical Advisor External Consultants (Natl. Intl.)
Project completion report	Two months of project completion date	Natl. Project Coordinator Chief Technical Advisor
Final inventory of non-expendable equipment	Two months of project completion date	Natl. Project Coordinator Chief Technical Advisor Project financial administrator
Equipment transfer letter	Two months of project completion date	Natl. Project Coordinator
Final expenditure statement	Three months of project completion date	Natl. Project Coordinator Chief Technical Advisor Project financial administrator
Project mid-term review and report	Midway though project lifetime	Natl. Project Coordinator Chief Technical Advisor UNEP Task Manager External Consultants (Natl. Intl.)
Final audited report on project expenditures	Three months prior to project completion date	Natl. Project Coordinator Chief Technical Advisor Project financial administrator
Independent project final evaluation report	Three months prior to project completion date	UNEP Evaluation Office