Happy Computers Essentials Guide to

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Microsoft Excel 97 for Windows 95

Happy Computers Essentials Guide to

Microsoft Excel 97 for Windows 95

Copy This Manual!
This course guide is produced for the Happy Computers “Excel 97” course.

For all your computer training needs, contact:

Happy Computers

St James House

10 Rosebery Avenue

London EC1R 4TD

Bookings: 0171 278 5596

E-mail: happy@happy.co.uk

Copies of this guide can be obtained from Happy Computers, fully bound, at a cost of £15 each, or £10 for extra copies for organisations who have booked courses.
Happy Computers allows this guide to be copied, provided the name and phone number of Happy Computers remains on the copies.

Getting Started In Excel 4

About This Manual 5

Starting and Exiting Excel? 6

The Excel Screen 7

The Mouse Icons 8

What Are All Those Pictures All Over The Screen? 9

Using the Mouse 11

The Right Mouse Button 12

The Office Assistant 13

Basic Principles 14

Cursor Movement & Functions Keys 15

Selecting Cells 17

Selecting Columns & Rows 18

Basic Text & Number Entry 19

Correcting Mistakes 20

Undo & Redo - A Licence To Make Mistakes! 21

Using AUTOFILL To Make Copying Easy! 22

Erasing Cells 24

Getting Excel To Do Your Calculations! 25

Adding Up Numbers With The SUM Function 27

Using AUTOSUM For Quick SUM's 28

Principle: Always Include Blank Line in SUM() 29

Percentages 30

Other Functions That You Can Use 32

The Paste Function 33

Inserting & Deleting Rows and Columns 35

Saving Your WorkBook 37

More Options In Saving 38

Opening, Creating and Closing Workbooks 40

Managing Files in the Open Dialog Box 42

Moving And Copying Things 46

Copying Formulas 47

Absolute Cell References & F4 48

The Golden Rule Of Good Spreadsheet Design 50

Never Put A Number In A Formula 50

Principle: Calculate in One Direction 52

Principle: Check your Spreadsheet 53

Using Sheets In A Workbook 53

Making It Look Good 55

Changing The Look Of Your Text & Numbers 56

Aligning Text & Numbers 57

Other Options In Aligning Text & Numbers 58

Changing The Font (The Typeface) 60

Changing The Look Of Numbers 62

Making Columns Wider & Rows Taller 65

Dates & Times 67

Adding Lines And Borders 68

Adding Colour And Shading 70

Use AUTOFORMAT for instant style! 71

Conditional Formatting 72

Removing & Copying Formatting 73

Seeing More Of The Worksheet On Screen 74

Printing 75

Basic Printing 76

Print Preview: So What Will It Look Like On Paper? 77

Page Setup 78

Making The Printed Output Look Good 80

Headers & Footers 81

Creating Charts 82

Charts: With the Chart Wizard 83

Working With A Chart If It Is Inserted As An Object In A Sheet 87

Using The Chart Toolbar 88

Changing Your Chart After Creating It 89

Formatting Your Chart 90

Printing A Chart 91

Charts: Two Dimensional or Three Dimensional? 92

Charts to Display Trends 93

Charts to Display Proportions 94

Charts to Display Trends & Proportions 95

Making Your Spreadsheet Easier To Use 96

Two Useful Design Rules 97

Grouping Sheets 98

Creating Formulas That Link Worksheets & Workbooks 99

Adding Comments To Your Worksheet 100

Adding A Post-It Type Comment 103

Creating Range Names 104

Using Named Ranges 105

Protecting Your Work 107

Protecting A File 109

Using The Toolbars 110

Spreadsheet Templates 111

Excel Spreadsheet Information In Word 112

Appendix 114

Error Messages 115

Selected List of Functions 116

Full List Of Functions (Alphabetical) 118

Glossary 120

Index 124

Getting Started In Excel

By the end of this section you will be able to:

  • Start and Exit from Excel

  • Recognise the different parts of the Excel spreadsheet

  • Recognise the different mouse icons

  • Use the right mouse button

  • Use the Office Assistant

About This Manual

This manual has been written by Happy Computers for the Excel 97 courses. It is meant as a learning tool for use during the course and a way of exploring further elements of Excel after the course. It is not a replacement to the huge manuals that come with Excel, but rather a step by step guide to the most useful features.

Write Your Own Manual!

There are sections in this manual that are left blank and it is intended that you should fill these in during the course. Use lots of colour and make it fun, that way it's easier to remember. The manual is only printed on one side of paper so you have plenty of space to make lots of your own notes.

Step by Step Instructions

There are sections within the manual that are step by step guides. These use the following style
Things you should do are here A description of what's happening is here

Click On File The File Menu will drop down

Click On Print Preview The Print Preview Box will appear

Each step by step section is self contained, you should not need to refer to another part of the manual to get it to work.

Let Us Know What You Think

We are always searching for ways to improve our service, and are very keen to hear you thoughts on any aspects of this manual, or indeed, any part of Happy Computers!

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