Iiia human resources



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What process does the institution use to develop and publicize personnel policies? (BP7120, union contracts, Faculty handbook, CSEA handbook, mandatory EEO training before serving on a hiring committee, information about EEO on postings)

How does this institution ensure that it administers its personnel policies and procedures consistently and equitably?(following BP and AP monitored by DEC)

Do these policies and processes result in fair treatment of personnel? (trends in numbers of complaints filed)

III.A.3.a Narrative

Fairness in employment procedures for full-time faculty, classified and confidential staff, managers, and administrators covered by BP 7120 (evidence BP7120), Recruitment and Hiring, and BP 3420 (evidence BP3420) , Equal Employment Opportunity. Faculty and staff working conditions are clearly defined by the contractual agreements between district and the Staff Association and the Faculty Association, respectively. BP 3430, Prohibition of Harassment and Retaliation, deals with complaint and grievance procedures, as does BP 3410 (evidence BP3410), Non-Discrimination. The district Office of Diversity and Human Resources ensures that all hired faculty meet or exceed the minimum qualifications as defined by the Minimum Qualifications for Faculty and Administrators in California Community College (evidence minimum qualification booklet) and is responsible for the administration of and compliance with Board Policies and Administrative Procedures related to human resources. Moreno Valley College adheres to these policies and practices.

The Office of Diversity and Human Resources and the Office of Diversity, Equity and Compliance ensure that personnel policies and procedures are consistently and equitably administered. To publicize the policies and procedures mandatory training such as EEO training and non-discrimination and harassment training (evidence EEO workshop & number trained) and voluntary training such as workshops to educated classified staff , who feel they are working outside of their job description, on the process of Classification Review (evidence BP3232 and invitation email ) are offered many times each year and all Board Policies and Administrative Procedures are posted on the RCCD website for review by to all employees of the college as well as the public.

To evaluate the effectiveness of our policies, procedures and trainings the office of Diversity, Equity and Compliance (DEC) conducts five year comparisons on the number and type of complaints filed as well as the number of new employees in monitored groups. The number of complaints has trended down for the last 10 year period (evidence copy of last 5 year comparison). The data on complaints has also been used to develop additional targeted training such as additional sexual harassment training offered staff. This training is in addition to the mandated 2-hour every 2-year training for all managers.

EVALUATION

This standard is met.

PLAN


None is needed.

III.A.3.b The institution makes provision for the security and confidentiality of personnel records. Each employee has access to his/her personnel records in accordance with law.

What are the institution’s provisions for keeping personnel records secure and confidential?

How does the institution provide employees access to their records?

III.A.3.b Narrative

An employee has one personnel file. All personnel files, held and managed by the district Office of Diversity and Human Resources (DHR), are secured from any unauthorized access and are kept under lock and key. All access to personnel files must be approved by the Director of Diversity and Human Resources or a designee. All files are handled by a human resources representative. Those who may be granted access to records are



    • human resources staff

  • supervisors (who may only view documents that are necessary for business)

    • law enforcement agencies (only for current or ex-employees applying to be a peace officer)

    • courts (which can issue a subpoena for records).

DHR does not release personnel files to a third party unless there is a court order (subpoena) or a signed waiver from the employee. If a law enforcement agency requests information about a current or ex-employee who is applying to be a peace officer, Riverside Community College District must give the agency access to the personnel file. This is generally accompanied by a signed waiver from the employee. Employees have the right to inspect their own personnel records pursuant to Section 1198.5 of the Labor Code.

Access to personnel files for faculty is also covered in the Faculty Association Agreement, Article XII, and classified staff in the CSEA Agreement Article XIII, all employees have the right to review their personnel files upon request. (evidence copy of contract) All files must be reviewed in the presence of human resources staff to maintain security and confidentiality.

EVALUATION

This standard is met.

PLAN

None is needed.



Standard III A. 4

The institution demonstrates through policies and practices an appropriate understanding of and concern for issues of equity and diversity.

In what ways does the institution foster an appreciation for diversity? (Training, workshops, diversity, committee)

How effective are the institution's policies and practices in promoting understanding of equity and diversity issues? How does the institution know these policies and practices are effective?

III.A.4.a

The institution creates and maintains appropriate programs, practices, and services that support its diverse personnel.

How does the institution determine what kinds of support its personnel need? (DEC demographic information, Diversity Committee and Program Review)

How does the institution design programs and services that provide for the range of diverse personnel at the institution? (Diversity Initiative and Diversity Committee)

What programs and services does the institution have to support its personnel? How effective are these programs? (Training, workshops, presentations, professional growth, 4faculty.org/flex)

Are the programs, practices and services evaluated on a regular basis? (Evaluations by DEC summarized & analyzed Diversity Survey)?

III.A.4a Narrative

Moreno Valley College adheres to all district policies and procedures in maintaining practices that support diversity in personnel. Our Diversity Initiative (evidence Diversity Initiative) reflects our commitment to maintaining an inclusive climate that is free of unlawful discrimination, harassment and retaliation. We believe that a pluralism of beliefs, opinions and life experiences enhances the learning environment and the workplace.


Our efforts include:

  • District wide workshops and online training on a variety issues; (evidence training schedule)

  • Opportunities for professional growth ;(evidence professional growth policy Fac & Class)

  • Inclusiveness and diversity planning; (evidence diversity committee minutes)

  • Equal Employment Opportunity program; (evidence EEO workshop & training, statement on applications, board policies)

  • Investigating complaints of discrimination, harassment and retaliation (EEO annual report)

  • Maintaining a list of relevant reference materials.

As part of this Diversity Initiative, in 2009, Moreno Valley College established a Diversity Committee (evidence invitation to diversity committee) Committee membership is comprised of faculty, staff, administrators & students that meet monthly during the fall and spring terms(evidence meeting agendas and notes). The Mission Statement of this committee is:

The Moreno Valley College community is committed to acknowledging, engaging, and empowering the distinctiveness of our diverse cultures through conscious practices. We are dedicated to fostering an inclusive and accessible institution that strives for a student body, faculty and staff which reflects the multicultural nature of the community we serve. We promote respect for and understanding of diversity in all aspects of a global society. We appreciate the interdependence of our humanity and the promotion of educational equity.

The Diversity Committee is work has included:



  • In 2009 Sponsored a Student Essay Contest on College-book “Me Talk Pretty One Day” by David Sedaris $200-$100-$100 awarded to top student essays regarding a time when the writer felt different from others. Essays reviewed by Diversity Committee faculty members to identify issues that should be shared with employees to help improve college services and administration.

  • Sponsored the presentation “Understanding & Engaging Under-Resourced College Students” by guest speaker Karla Krodel on May 2011 and April 2013.

  • Sponsored a Bocce tournament and Special Olympics presentation in 2011.

  • Arranged for guest speaker, Clara Knopfler, Holocaust survivor and author to speak on campus April 2011

  • Presented a Harvey Milk Day Celebration May 2011

  • Established an Allies program and web site (details below)

  • Sponsored the presentation “Americans by Heart: Undocumented Latino Students and the Promise of Higher Education” by William Perez, Ph.D. Fall 2012 (evidence presentation flyer)

In Spring 2011 Moreno Valley College adopted an LGBT Ally program to address concerns and possible barriers for LGBT members of the college community.   The program is available to any interested participant – students, faculty or staff members.  Allies attend a 3-hour workshop that explores, educates, stimulates discussion on some of the many intricacies of the Lesbian, Gay,  Bisexual, and Transgender community.  At the conclusion of the workshop, participants  have the opportunity to  become an official "ALLY,"  and their names are published on a web page and they display a placard in their office as a visible sign of support and information resource. Flex (professional development) credit is offered to faculty who attend.

To evaluate the success of the workshops and trainings offered by the Diversity Equity & Compliance Office post training evaluation forms are given to attendees and the results are summarized, analyzed and workshops and trainings are updated based on the evaluations. (Evidence sample workshop summary)

As a follow up to a 2009 Diversity Climate Survey, in the Fall of 2012 a comprehensive employee Diversity Climate Survey was conducted. The purpose of the survey was to identify and evaluate a baseline of attitudes and to monitor any changes in attitude regarding diversity. Survey results will be used to make data-driven decisions when establishing priority areas for college diversity activities. The Survey results will be published in the Spring 2013 (evidence copy of survey) . During the Spring 2013 a student version of the Climate Survey will conducted.

EVALUATION

This standard is met.

PLAN


None is needed.
III A.4.b

The institution regularly assesses that its record in employment equity and diversity is consistent with its mission.

What is the institution's record on employment equity and diversity? (DEC workforce analysis)

How does the institution track and analyze its employment equity record? How does it use this information? (applicant tracking, addition recruitment efforts such as extended deadline and additional targeted advertising)

III A.4.b Narrative
A workforce analysis is conducted annually to determine the demographics (ethnicity, race, gender, and disabilities) of existing staff and to identify any possible bias in the screening and selection process, following guidelines established by the state chancellor’s office and the Title 5 Education Code (Sec. 53004). This data is gathered and reported to the executive leadership at each college and is reviewed by Diversity & Human Resources administrations. Based on data reports the Office of Diversity, Equity and Compliance (DEC) makes appropriate recommendations to eliminate any discriminatory practices.
To track and analyze our employment equity record the DEC office also monitors applicant’s demographics at several different steps in the recruitment process and if at any time during the recruitment process it appears that an inequity has occurred the recruitment records are scrutinized and additional recruitment efforts are initiated as needed. This may include extending an application deadline or targeted advertising in one or more of the following publications:


    • DiverseEducation.com

    • TribalCollegeJournal.org

    • AsiansinHigherEd.com

    • BlacksinHigherEd.com

    • HispanicsinHigherEd.com

    • HipsanicOutlook.com

    • LatinosinHigherEd.com

    • Asian-jobs.com

    • Hispanic-jobs.com

To enhance fair and equitable recruitment of employees the District has implemented an Equity Monitors program. The goal of the program is to have an Equity Monitor serve on each hiring committee, Equity Monitors must attend an awareness and skill building course that prepares them to help fellow screening committee members identify and address barriers to diversity and equity in the screening/interview process. Equity Monitors is a strategy to assure that due consideration to diversity and equity is maintained during the applicant screening process. (evidence training material)

EVALUATION

This standard is met.

PLAN


None is needed.

III A.4.c

The institution subscribes to, advocates, and demonstrates integrity in the treatment of its administration, faculty, staff and students.

What policies and procedures about the treatment of personnel does the institution have in place?

How does the institution ensure that its personnel and students are treated fairly?

III A.4.c Narrative


Internal policies and procedures that are in accordance with labor law, education code, and bargaining unit agreements are in place for the fair treatment of employees and students.
The District has policies that demonstrate its commitment to integrity in the treatment of students, management, faculty, and classified staff. Policies espouse the value of treating persons with equity, dignity, and respect. The principles and steps to take to correct mistreatment are emphasized in the following policies and procedures:

BP3420 District’s Equal Employment Opportunity

BP7100 Commitment to Diversity

BP3050 & AP3050 Institutional Code of Professional Ethics

BP3430 & AP3430 Prohibition of Harassment and Retaliation

AP3435 Handling Complaints of Unlawful Discrimination, Harassment or Retaliation

BP7120 Recruitment and Hiring

AP3445 Handling Accommodations for Persons with Disabilities for Fnon Classroom-Related Activities

AP7233 Claims for Work Out of Classification

BP7232 Classification Review

BP7700 Whistleblower Protection
The Board of Trustees has adopted policies and procedures which assure staff and students of the district’s compliance with nondiscriminatory regulations (evidence BP3410) . The Catalog refers to these policies and their importance. (evidence copy of catalog page). The Faculty Survival Guide includes information so that faculty can access board policy information and other pertinent materials. The district and college mission statements (evidence copy mission statement ). are also included in this document. The management handbook (evidence copy hankbook page). and Student Equity Plan (evidence copy of student equity plan). both reinforce the values in integrity, equality, professionalism, and ethics. The Student Equity Plan also highlights these principles.
EVALUATION

This standard is met.

PLAN

None is needed.


III A.5

The institution provides all personnel with appropriate opportunities for continued professional development, consistent with the institutional mission and based on identified teaching and learning needs.

III A.5a. The institution plans professional development activities to meet the needs of its personnel.

What professional development programs does the institution offer and/or support? ( in 5.a flex, prof dev fac, prof dev staff, sabbatical and professional leave)

How does the institution identify teaching and learning needs of its faculty and other personnel? (email from Dan this information?)

What processes ensure that professional development opportunities address those needs? (in 5.a BP 7160 , CTA contract, faculty handbook, CSEA contract)

How does the college ensure meaningful evaluation of professional development activities? (in 5.b evaluation forms at after workshops)

What impact do professional development activities have on the improvement of teaching and learning? How does the institution evaluate that improvement? (change in curriculum )

IIIA.5a Narrative

The college and district’s commitment to professional development is evident by the wide variety of professional development opportunities available for personnel. Faulty participate in a minimum of three professional development days per year (18 hours) (contract Article IXB). Faculty may choose from workshops offered at the college on a range of topics for improvement of teaching and learning such as program review, assessment, curriculum development, student learning outcomes and distance education or they may attend workshops and conferences of their choice off campus. Board Policy and Administrative Procedures 7160 (BP & AP 7160) encourage faculty, confidential and classified staff, and managers to continue their professional preparation through academic, scholarly and professional endeavors.

All personnel are afforded the opportunity to apply to participate in the District’s Leadership Academy . As described on the website http://mvc.edu/lap/ the core of RCCD's Leadership Academy Programs (LAP) is to build the most critical skills for success at each leader-level through a comprehensive development series centered on leadership fundamentals and skill building. RCCD initially implemented two distinct academies: 1) Introduction to Leadership, Leadership Academy I (LA I) - focusing on the new manager or those staff and/or faculty interested in pursuing leadership positions and career pathways; and 2) Transition to Leadership, Leadership Academy II (LA II) - a specialized skill development program designed for current managers, department chairs, administrators/executives, or employees and students with some leadership experience and/or trainings looking to improve, excel, and enhance their leadership skills. RCCD's Leadership Academy Programs are designed to better equip developing leaders to handle the tensions and ever-shifting dynamics of leading. Riverside Community College District will develop strong leaders from within its institutions through providing pathways of success for staff, faculty, management, and administration/executives. Since the Spring of 2011 Moreno Valley College has had 18 graduates of the Leadership Academy.

Full-time faculty may request professional growth credit and salary reclassification through the Professional Growth and Sabbatical Leave Committee (faculty handbook and contract). Classified and confidential employees may request in accordance with Article XXIX of the Agreement between the Riverside Community College District and Riverside Community College Classified Employees, Chapter #535, An Affiliate of California School Employees Associates (CSEA Contract). All managers who obtain a doctoral degree from an accredited institution are eligible to receive an additional two and one-half percent increase in their base bay. (CTA Contact and Management Handbook).

As an institution of higher education, the Riverside Community College District will award to the faculty, the ranks of Instructor, Assistant Professor, Associate Professor, Professor, Distinguished Professor, and for those individuals who earn these titles by meeting specific requirements as stated in BP & AP 4000 Academic Rank. The highest rank of Distinguished Professor requires: (evid BPAP4000)


  • Nominees must have held the rank of full professor at RCCD for a minimum of four (4) years.

  • Education: A degree from a regionally accredited institution that qualifies the applicant for placement on column H of the approved faculty salary schedule.

  • Scholarship: Peer reviewed publications or creative activities (such as major gallery exhibits or performances), major patents, and/or other indicators of excellence in discipline-related activities.

  • Exemplary service to the institution and/or the community for at least 20 years. This service level must well exceed what is contractually expected of a faculty member.



Academic rank changes are approved by the Professional Growth and Sabbatical leave committee.
Sabbatical Leave, a leave of absence by the District not to exceed one academic year to provide the opportunity to prepare for improved services to the District. Sabbatical leave is part of the total professional growth program and should consist of study and/or research or return to industry or business for the purpose of improvement of individual’s contribution to the District. The last sabbatical leave granted on ________was to ____________in the disciple of _________________for the purpose of ______________. (board report with leave granted) (evidence CTA contract pg 40).
The is an opportunity for professional leaves other leaves (paid and unpaid) for the purpose of professional development as mentioned in the CTA Contract (CTA page 45)

EVALUATION

Do we have a mechanism to determine what teaching and learning needs there are for faculty and other personnel?

PLAN

Develop a mechanism to determine which opportunities for faculty and staff development are needed. Reestablish sabbaticals as funding allows.

III A.5b With the assistance of the participants, the institution systematically evaluates professional development programs and uses the results of these evaluations as the basis for improvement.

III A.5b Narrative

Faculty who participate in professional development workshops are asked to complete satisfaction surveys. Likewise, workshops for classified staff include evaluation surveys. The surveys ask participants which parts of the workshop were of value to them and which were not. Surveys also encourage participants to reflect on how workshop materials can be helpful for student success and includes space for participants suggestion for improvement of the workshop. Data and qualitative feedback are gathered and used to plan future workshops (need an example of when this was done).



EVALUATION

This standard is met.

PLAN

None is needed.
III A.6

Human resources planning is integrated with institutional planning. The institution systematically assesses the effective use of human resources and uses the results of the evaluation as the basis for improvement.


What process does the institution use to assess the effectiveness of human resources in meeting the stated college mission and goals? (program review)

How does the institution ensure that human resource decisions are developed from program review results, institutional needs, and plans for improvement? (APC and strategic planning)

What evidence is there that demonstrates the institution bases its human resource decisions on the results of the evaluation of program and service needs? (last prioritized list ??)

How does the institution determine that human resource needs in program and service areas are met effectively? (?? Annual Program review and strategic planning?)

IIIA 6 Narrative

Human resources planning is part of the annual program review process and is integrated into the strategic planning model. Through program review, each discipline, administrative unit and student services(confirm with G. Sandoval) unit submits its requests for positions and supports those requests with statistical data and narrative that takes into account the college’s mission and goals (evidence need sample program review) . Requests are reviewed by departments, the Academic Planning Council, and the Academic Senate, and they are then forwarded to the strategic planning committee and its appropriate subcommittees before approval by the president’s cabinet.


The last prioritized hiring list was on ___________. Subsequent to this list being approved the State economic downturn caused the District to institute a hiring freeze. Since 2009 the faculty positions that have been hired are key replacement positions and grant funded positions.

  • List of hires since 2009. List if replacement or grant.




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