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To Apply

Position Contact:	James Barden, 07 3052 3008
Agency Recruitment Site:	http://www.aat.gov.au

This notice is part of the electronic Public Service Gazette PS34 - 24 Aug 2017 Published by Australian Public Service Commission.

Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware;

. that the names of successful applicants will also be notified in all formats of the electronic Public Service Gazette

. applicants found suitable may be offered similar employment opportunities by other Australian Public Service agencies

Attorney-General

Vacancy N.N. 10711515

Attorney-General's Department Closing date: Tuesday, 5 September 2017 Various

Job Title:	Various opportunities – Executive Assistant
JobType:	Ongoing, Non-ongoing (Temporary), Full-time, Part-time
Location:	Barton - ACT
Salary:	$71,128 - $75,421
Classifications:	APS Level 5
Position No:	493365/AGD | Several Positions

Job Description ^{http://www.ag.gov.au/About/Careers/Pages/default.aspx}

Duties

No. PS34 - 24 Aug 2017
To obtain a copy a copy of the Vacancy Information Kit for this vacancy, please click on the 'Apply Online' button at the bottom of this advertisement.
OUR OPPORTUNITIES
The Attorney-General’s Department is seeking APS Level 5 Executive Assistants to provide high level administrative support to an SES Band 2, First Assistant Secretary. APS Level 5 Executive Assistants are expected to manage the office of the First Assistant Secretary with limited direction and to support more junior Executive Assistants of the Division, including providing

on-the-job coaching and mentoring.

This process is being conducted to create a merit pool of suitable applicants for use across the department when an Executive Assistant role becomes available.
The role will be responsible for:

• 
  managing the office of the First Assistant Secretary, which may include:
  

o management and co-ordination of the First Assistant Secretary’s diary, including scheduling, organising venues, making travel arrangements, preparing briefs, and escorting guests

o management of correspondence, including monitoring of in/out trays, monitoring emails and responding when necessary, collation and follow-up of information and tracking of high volume activity to ensure deadlines are met

o telephone management, including screening calls and liaising with stakeholders

• 
  providing administrative support to the Division, including travel approvals and bookings
  

• 
  coordinating workflow management within Division, including coordinating Division’s input to regular briefing requests, tracking taskings from the Division Head within the Division and coordinating clearances
  

• 
  assisting with financial management, such as credit card reconciliations and invoice payments
  

• 
  undertaking System Integrity Checks as required
  

• 
  managing records in accordance with approved policies and procedures
  

• 
  managing Ministerial correspondence for the Division and acting as Ministerial Co-ordination Officer
  

• 
  proof-reading and editing documents for the First Assistant Secretary, as required
  

• 
  building and sustaining relationships with internal and external stakeholders to support their interactions with the Division
  

• 
  being actively involved in the Executive Assistant Network (EAN) and EAN Committee
  

• 
  representing the Division by attending and liaising with the AGD Co-ordinators Network
  

• 
  offering support, coaching and mentoring to APS Level 3 and 4 Executive Assistants within the Division
  

• 
  acting as first point-of-contact for clients and the public. OUR SUCCESSFUL APPLICANTS
  

We offer our employees a diverse and varied career in a range of disciplines. We seek people who bring external ideas, diverse experience, and global perspectives, and are willing to explore innovative ways of working. People who work for us will display leadership at all levels, apply information effectively in order to solve problems, and work collaboratively to achieve outcomes.
We are seeking people at the APS Level 5 classification who are able to:

• 
  explore solutions, share ideas, and gather/analyse information
  

• 
  work flexibly and recognise change in team priorities
  

• 
  communicate effectively with stakeholders with a clear view of the desired outcome
  

• 
  self-evaluate performance and model the APS Values, Code of Conduct and Employment Principles
  
• 
  collaborate with team members and internal/external stakeholders, while remaining accountable for actions. Please refer to the AGD Performance Expectations - APS Level 5 for more detail.
  

Eligibility

• 
  Applicants must be Australian citizens to be eligible for employment at the Attorney-General’s Department.
  

• 
  The preferred applicant will be required to successfully undergo a police record check and be able to obtain and maintain a security clearance at a specified clearance level. The preferred applicant must be willing to disclose all relevant and required information.
  

Notes

No. PS34 - 24 Aug 2017

In line with the recent media announcement, the Government will undertake the most significant reform of Australia’s national intelligence and domestic security arrangements in more than 40 years. The reforms will restructure and strengthen Australia’s intelligence community, establish a Home Affairs portfolio and enhance the Attorney-General’s oversight of Australia’s intelligence, security and law enforcement agencies. The Attorney-General’s Department (AGD) will be affected by these reforms over the coming 12 months.
AGD will continue to recruit through centralised recruitment processes, such as this one. Any changes, including the use of the merit pool once created, will be communicated via email.
The merit pool created from this process will be used to fill vacancies within AGD and will be made available to the newly established agency within the Home Affairs portfolio.
Non-ongoing opportunity will be offered for a specified term
Opportunities will be offered on an ongoing or non-ongoing basis depending on operational requirements.

Non-ongoing opportunities will be offered for a specified term of varying periods up to 18 months, with the possibility of extension. The maximum initial engagement period is 18 months which can possibly be extended to 3 years as per the Public Service Regulations 1999, Sub-regulation 3.5(3).requirements.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: href='http://www.apsc.gov.au/priorities/disability/recruitability' target='APSC recruitability page'>http://www.apsc.gov.au/priorities/disability/recruitability.

About Attorney-General's Department
The Attorney-General's Department (AGD) serves the people of Australia by delivering programs and policies to maintain and improve Australia’s law and justice framework, and strengthen our national security and emergency management. Through the Australian Government Solicitor, we also provide legal services to the Commonwealth (including legal advice and representation).
We are the central policy and coordinating element of the Attorney-General’s portfolio, for which the Attorney-General; the Minister for Justice and Minister Assisting the Prime Minister for Counter-Terrorism are responsible.
To find out more, visit our website at www.ag.gov.au.